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Log travel, meals and mileage, subtract any advance and claim what you are owed.
Turn a pile of receipts into one reimbursement claim your finance team will approve
An expense report is what an employee, contractor or business owner submits to get money back after paying for something out of pocket — travel, meals, mileage, software or client entertainment. It lists every expense with its date, category and amount, so whoever approves it can see exactly what is being claimed and why.
Our generator keeps a quantity and a unit-cost column, which is what makes mileage work: enter 240 miles at 0.70 and the line calculates itself, exactly as it does for three nights of a hotel. If the company already gave you a travel advance, enter it and the total becomes the reimbursement actually owed to you rather than a bill.
Add your company logo, pick one of five PDF themes and set your currency. Download a print-ready expense report or email it straight to your manager or accountant for approval.
Yes. You can use the full WYSIWYG editor, pick any of the 5 PDF themes, upload your logo, switch between 150+ currencies, and download a polished PDF — all without an account.
PDF downloads are unlimited on every tier — no daily cap, no watermark, and no need to sign in.
Every new account starts with a 30-day Pro trial — full access, no credit card required. After the trial ends:
Free, signed-in:
5 AI Fills / day, 5 saved documents, 5 client emails, 1 CSV import with AI mapping, 10 address-book entries, plus full cross-device sync of everything you save.
Pro:
Everything with the caps removed — unlimited AI Fill, unlimited saved documents synced across devices, unlimited emails to clients, unlimited CSV imports with AI mapping, unlimited address book, and every document template on the site — quotes, receipts, credit notes, purchase orders and more.
Yes — every account gets 30 days of full Pro access for free when you sign up. No credit card required, no auto-billing surprise at the end.
The trial unlocks every Pro feature across the platform: unlimited AI in calculators, documents and trackers; full access to every tracker (current and future); unlimited document features; AI Insights and per-trade analysis.
Nothing locks you in — close the browser and walk away if it's not for you.
Your account becomes "Free signed-in" — you keep cross-device sync and read access to everything you created during the trial, but new actions move back into free-tier quotas (5 saved documents, 5 client emails, 5 AI Fills / day, etc.).
Nothing is deleted. Your saved documents, address book, calculator history, and tracker entries all remain visible — they're just frozen at the free cap until you subscribe. You can also export everything to CSV at any time.
When you're ready, subscribe to Pro to lift the caps again.
An expense report is what an employee or contractor submits to get out-of-pocket costs reimbursed. It carries your name, role and employee ID (Submitted by), the company and department that will reimburse you (Submitted to), a report number and the date.
Then one line per expense — description, quantity and unit cost; we calculate each amount automatically. Keep the receipt for each line. Below that: any advance already paid to you and the reimbursement due.
All 150+ ISO 4217 currencies — from majors like USD, EUR, GBP, JPY through to less common ones like KWD, XOF, ZWG. The selector lists majors at the top, then alphabetical.
Each currency uses its correct number of decimal places: USD/EUR/GBP show 2 decimals, JPY/KRW/VND show 0, KWD/BHD/IQD show 3. Amounts format using your selected locale's thousands separator and decimal mark.
Yes, free. Click "Add Your Logo" in the top-left of the editor and pick a PNG, JPEG, or WEBP file up to 500 KB. The logo is stored in your browser with the rest of your draft and renders in every PDF theme.
It never leaves your device unless you sign in and explicitly save the document to your account. No external CDN, no public URL — the image is embedded directly in the PDF.
AI Fill fills in the form in two ways. First, you can type a natural-language description (e.g. "Frontend dev, 40 hours at $90/hr plus 5 design revisions at $200 each") and the AI parses it into line items. Second, you can click the paperclip icon to upload a screenshot, photo, or PDF of a business document you already have. The AI automatically runs OCR and extracts the sender, client details, document number, dates, line items, taxes, notes, and bank info to autofill the entire form. Free tier includes 5 AI Fills per day; Pro has no limits.
Anonymous users: your draft lives only in your browser (localStorage). Nothing is sent to our servers until you click Download, at which point we render the PDF and immediately discard the data.
Signed-in users who click Save get their documents stored in their account, so they can open them from any device, edit, and re-download the PDF later. You own this data — delete any saved document from your account with one click.
Yes, with Pro. Open the "Email to client" composer in the right rail, enter the email of your manager or finance team, optionally add a message, and hit Send. We attach the rendered PDF as the expense report.
Your own email is set as the reply-to address, so when they reply with questions or approve the reimbursement, the reply goes directly to you — not to us. We don't see or store the conversation.
Yes! Toggle the "Show Signature" switch in the settings sidebar on the right rail, then click "Draw Signature". An interactive canvas will pop up, allowing you to draw your signature with your mouse, trackpad, or touch screen. Once saved, the signature is rendered at the bottom of the document preview and embedded directly in all 5 PDF themes for download.
You can read our comprehensive Methodology Handbook to learn more about legal requirements, bookkeeping standards, and professional design tips.