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Recharge out-of-pocket costs to a client — itemised and referenced, in a professional PDF.
100% freeNo signupNo watermarkInstant PDF download
An expense-recharge debit note bills a client for out-of-pocket costs you incurred on their behalf — travel, materials, third-party fees — that were not on the original invoice. It itemises the expenses and adds them to what is owed.
This template opens with itemised lines. Reference the invoice or project, list each expense, note any receipts, and download a PDF debit note.
Note: Recharges agreed out-of-pocket costs · receipts available on request.
Issue a debit note referencing the invoice or project that itemises each out-of-pocket cost (travel, materials, third-party fees), with tax where it applies. It adds the recharge to the client’s balance.
Keep the receipts on file and note they are available. For larger recharges, clients often want to see them, so having them ready avoids delays.
Yes — create and download it with no account.
Yes — CalculatorAI's debit note generator is completely free. Create, customise and download as many professional PDF debit notes as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
A debit note increases the amount owed on an invoice already issued — for an undercharge, additional charges or interest. A credit note does the opposite: it reduces or cancels what is owed. Buyers also raise debit notes to notify a supplier of a return or a claim.
A debit note increases what a customer owes on an invoice already sent. The Invoices Tracker keeps your invoices, debit notes and what each client still owes together — so your books always reconcile.
Open the Invoices Tracker