Petty Cash Receipt Template
Log small cash expenses cleanly — amount, purpose and who took it — to keep the petty-cash box balanced.
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Receipt
How to write a petty cash receipt
A petty cash receipt records a small amount taken from the cash box and what it was for, so the float always reconciles. Every withdrawal needs one, or the books won’t balance.
This template opens with a single expense line. Fill in the amount, the purpose and who took it, and download a PDF slip for the box.
What to include
- Date and amount taken
- What it was spent on
- Who took it (name)
- Approved by, if required
- Receipt/voucher number
Payment details: Petty cash withdrawal · reconciled
Frequently asked questions
What is a petty cash receipt for?
It records each small withdrawal from the cash float — the amount, the purpose and who took it — so the box reconciles. Without slips, petty cash quickly stops balancing.
Who should sign a petty cash receipt?
The person taking the cash, and often an approver, so there’s accountability. This template has space for both names.
Is the petty cash receipt template free?
Yes — create and download it with no account.
Is this receipt generator free?
Yes — CalculatorAI's receipt generator is completely free. Create, customise and download as many professional PDF receipts as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, receipt history and the Invoices Tracker.
Do I need an account or a credit card to make a receipt?
No. You can generate and download a receipt without an account and without entering any payment details. Signing up is free and lets you save clients, reuse receipts and track payments — but it is never required to create one.
Keep every payment on record
Turn receipts into a system. The Invoices Tracker keeps your clients, payments and what is still owed in one place — so your books are always in order.
Open the Invoices Tracker