Sales Receipt Template
Give customers a clear proof of purchase — items, tax and total paid — in a professional PDF receipt.
100% freeNo signupNo watermarkInstant PDF download
Receipt
How to write a sales receipt
A sales receipt is the customer’s proof of purchase and your record of the sale. Itemising what was bought, the tax and the total makes returns, warranties and bookkeeping straightforward.
This template opens with itemised lines and tax. Fill in what was sold, apply tax, mark it paid, and download a PDF receipt for the customer.
What to include
- Your business name and details
- Items sold with quantities and prices
- Subtotal, tax and total
- Payment method (cash, card)
- Date, receipt number and return policy
Payment details: Paid in full · card
Frequently asked questions
What’s the difference between a sales receipt and an invoice?
An invoice requests payment; a sales receipt confirms it was already paid. The receipt is proof of purchase the customer keeps for returns, warranties or expenses.
Should a sales receipt show tax separately?
Yes — list the subtotal, tax and total separately so the customer (and your bookkeeping) can see the tax charged. This template totals it automatically.
Is the sales receipt template free?
Yes — create and download it with no account. A free account adds saved items and receipt history.
Is this receipt generator free?
Yes — CalculatorAI's receipt generator is completely free. Create, customise and download as many professional PDF receipts as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, receipt history and the Invoices Tracker.
Do I need an account or a credit card to make a receipt?
No. You can generate and download a receipt without an account and without entering any payment details. Signing up is free and lets you save clients, reuse receipts and track payments — but it is never required to create one.
Keep every payment on record
Turn receipts into a system. The Invoices Tracker keeps your clients, payments and what is still owed in one place — so your books are always in order.
Open the Invoices Tracker