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Give guests proof of a short-term stay — property, dates, nights, fees and amount paid — in a clean PDF.
100% freeNo signupNo watermarkInstant PDF download
Guests who book a holiday home directly, or who need a receipt their booking platform does not issue in the right form, ask the host for one — for an expense claim, a travel-insurance claim or their own records. It should name the property, the check-in and check-out dates, the nightly rate and every fee, so nobody has to reconstruct the bill later.
This template opens with a nightly-rate line and a cleaning-fee line. Fill in the guest, the dates and any security deposit held or returned, mark it paid, and download a PDF receipt to send with the welcome message or after checkout.
Payment details: Paid in full · security deposit refunded after checkout
When the booking goes through a platform, the platform usually emails its own receipt. For direct bookings — or when a guest needs the stay shown in a particular way for an employer or insurer — the host issues one. It is also your own record of rental income.
Show it on its own line as held, not as income, and issue a note or updated receipt when you refund it. Mixing the deposit into the rent makes your income look higher than it was and confuses the guest’s claim.
Many cities charge a per-night tourist or occupancy tax that the host collects. List it as a separate line with the rate, so the guest sees it is a tax and not a host fee.
Yes — CalculatorAI's receipt generator is completely free. Create, customise and download as many professional PDF receipts as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, receipt history and the Invoices Tracker.
No. You can generate and download a receipt without an account and without entering any payment details. Signing up is free and lets you save clients, reuse receipts and track payments — but it is never required to create one.
Turn receipts into a system. The Invoices Tracker keeps your clients, payments and what is still owed in one place — so your books are always in order.
Open the Invoices Tracker