Comparison

The best free rental income tracker for 2026

One place for every property — long-term rent and Airbnb/Booking stays, with real investor metrics, tax-ready reports and an AI that reads your bookings and answers questions about your portfolio. Free to start, no credit card, no ads.

Open the tracker — free See how it works

CalculatorAI

Rental Income Tracker

AIPro

Long-term AND short-term rentals in one tracker — no juggling two tools

Real investor metrics: cash flow, cap rate, cash-on-cash, equity and appreciation

AI does the data entry — import bookings from a screenshot or sync your iCal calendar

Tax-ready: depreciation, a mileage log and a Schedule-E-style export

SpreadsheetLandlord apps

Most landlord tools make you choose: a spreadsheet you maintain by hand, a short-term-rental app that ignores long leases, or a paid platform that locks the useful parts behind a subscription. CalculatorAI is a superset — long-term rent and per-stay bookings live in the same portfolio, the investor metrics are computed for you, and the tedious parts (typing bookings, tracking equity, prepping for taxes) are handled by AI.

It is part of a wider financial workspace — calculators, a portfolio tracker, invoices and more under one account — so the numbers you track connect to the tools that help you plan the next deal.

Everything a landlord needs — and the parts most tools skip

Long-term + short-term in one

Monthly rent, leases and tenants alongside per-stay Airbnb / Booking.com / VRBO bookings — channels, guests and nights — in a single portfolio.

Cash flow, NOI & cap rate

Log rent and expenses and see net cash flow, net operating income and blended cap rate per property and portfolio-wide, over any date range.

ROI, equity & appreciation

Cash-on-cash return, gross yield, equity (value minus what you owe, amortized), loan-to-value and appreciation since purchase — your real-estate net worth at a glance.

Occupancy, ADR & RevPAR

For hosts: booking calendar, income by channel, occupancy, average daily rate and revenue per available night — only shown when you actually take bookings.

AI booking import & iCal sync

Drop in an Airbnb/Booking payout screenshot or PDF and the AI reads every stay, or paste your platform's iCal link and reservations sync automatically.

AI insights in the chat

Ask "which unit is dragging my returns?" or "what's my equity?" and get answers grounded in your real numbers — no separate report to run.

Tax-ready: depreciation & mileage

A per-year tax report with depreciation (27.5/39-year straight-line), a mileage log at the IRS rate, and a Schedule-E-style CSV export for your accountant.

Private, no ads

Your books are private to your account, documents are stored behind signed links, there are no ads, and CSV export of your own data is always free.

Live product preview

The tracker is visual, not just a spreadsheet

Net cash flow, cap rate, ROI, annual profit goal, and interactive graphs stay in one clean workspace.

AI built in

Ask your rental portfolio anything

The assistant knows your properties, rent, bookings, cash flow, occupancy and equity — so it answers in your real numbers, remembers your portfolio between visits, and reaches out when a lease is ending or a guest is arriving.

For example, it can:

Tell you which property is dragging your returns and why.

Read an Airbnb payout screenshot and add every booking for you.

Report your equity, cap rate and net cash flow on demand.

CalculatorAI Copilot

Rental Income Tracker AI

Live

Which unit is dragging my returns?

Harbor Loft — it's been vacant this month, so its trailing-12-month cash flow is −$2,100. The other four units are cash-flow positive; re-listing or a rent bump would flip it.

Equity

$291k

Occupancy

57%

Net (12 mo)

+$34k

It remembers your portfolio between visits and greets you with what changed since last time.

CalculatorAI vs a spreadsheet vs landlord apps

How the free Rental Income Tracker compares on the things that actually matter.

	Spreadsheet	Landlord apps
Free to start, no credit card		Often paid
Long-term rent + Airbnb bookings in one	Manual	Rarely both
Cash flow, NOI & cap rate	Manual
ROI, equity & appreciation	Manual	Partial
Occupancy, ADR & RevPAR	Manual	STR-only tools
Import bookings from a screenshot / PDF (AI)
iCal calendar sync		Some
Auto-post monthly rent		Some
Depreciation & mileage for taxes	Manual	Partial
Document storage per property		Some
AI insights in chat
Private, no ads, free CSV export		Varies

CAI

CalculatorAI

CalculatorAI vs a spreadsheet vs landlord apps

Feature	CalculatorAI	Spreadsheet	Landlord apps
Free to start, no credit card	✓	✓	Often paid
Long-term rent + Airbnb bookings in one	✓	Manual	Rarely both
Cash flow, NOI & cap rate	✓	Manual	✓
ROI, equity & appreciation	✓	Manual	Partial
Occupancy, ADR & RevPAR	✓	Manual	STR-only tools
Import bookings from a screenshot / PDF (AI)	✓	✕	✕
iCal calendar sync	✓	✕	Some
Auto-post monthly rent	✓	✕	Some
Depreciation & mileage for taxes	✓	Manual	Partial
Document storage per property	✓	✕	Some
AI insights in chat	✓	✕	✕
Private, no ads, free CSV export	✓	✓	Varies

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Why landlords pick it

Long-term AND short-term rentals in one tracker — no juggling two tools
Real investor metrics: cash flow, cap rate, cash-on-cash, equity and appreciation
AI does the data entry — import bookings from a screenshot or sync your iCal calendar
Tax-ready: depreciation, a mileage log and a Schedule-E-style export
Genuinely free to start — no credit card, no ads, your data stays yours
One account, one workspace — calculators, other trackers and AI all connected

FAQ

Rental tracker FAQs

Everything you need to know about rental income, property expense logs, tax reports, and privacy.

01Is it really free?

Yes. You can track up to two properties with unlimited transactions, every metric, the tax report and CSV export on the free tier — no credit card. Signing up gifts you 30 days of full Pro (unlimited properties, AI booking import and iCal sync), and there's no card on file.

02Does it work for Airbnb and short-term rentals?

Yes — it's a superset. Each stay carries its channel (Airbnb, Booking.com, VRBO, direct), guest and check-in/out dates, and you get occupancy, ADR, RevPAR, a booking calendar and income-by-channel. Long-term landlords never see the short-term clutter unless they take bookings.

03Can I import my bookings automatically?

Two ways. Upload an Airbnb/Booking reservation screenshot or payout PDF and the AI extracts every stay for review, or paste your platform's iCal export link and reservations sync in automatically — re-syncing keeps any amounts you've edited.

04Does it help with taxes?

The Taxes tab produces a per-year report — gross income, deductible expenses, sales/occupancy tax, plus depreciation (straight-line over 27.5 years residential / 39 commercial) and a mileage log at the IRS standard rate — and exports a Schedule-E-style CSV. These are estimates to plan with, not tax advice.

05Is my data private?

Yes. Your books are private to your account, documents are stored behind short-lived signed links (never public), there are no ads, and export of your own data to CSV is always free on every plan.

06How many properties can I track for free?

Two on the free tier, with unlimited transactions and bookings. Pro (free for 30 days on signup) makes properties unlimited and unlocks AI booking import and iCal calendar sync.

Start tracking your rentals — free

Add your first property in a minute — a rich sample portfolio is there to explore first — and let the tracker handle the cash flow, the metrics and the taxes.

Open the tracker — free

Guides

How-to guides that use this tool

All 1 guide

RentalsHow to Track Rental Income and Expenses for Taxes9 min read