Comparison
The best free rental income tracker for 2026
One place for every property — long-term rent and Airbnb/Booking stays, with real investor metrics, tax-ready reports and an AI that reads your bookings and answers questions about your portfolio. Free to start, no credit card, no ads.
CalculatorAI
Rental Tracker
Long-term AND short-term rentals in one tracker — no juggling two tools
Real investor metrics: cash flow, cap rate, cash-on-cash, equity and appreciation
AI does the data entry — import bookings from a screenshot or sync your iCal calendar
Tax-ready: depreciation, a mileage log and a Schedule-E-style export
Everything a landlord needs — and the parts most tools skip
Long-term + short-term in one
Monthly rent, leases and tenants alongside per-stay Airbnb / Booking.com / VRBO bookings — channels, guests and nights — in a single portfolio.
Cash flow, NOI & cap rate
Log rent and expenses and see net cash flow, net operating income and blended cap rate per property and portfolio-wide, over any date range.
ROI, equity & appreciation
Cash-on-cash return, gross yield, equity (value minus what you owe, amortized), loan-to-value and appreciation since purchase — your real-estate net worth at a glance.
Occupancy, ADR & RevPAR
For hosts: booking calendar, income by channel, occupancy, average daily rate and revenue per available night — only shown when you actually take bookings.
AI booking import & iCal sync
Drop in an Airbnb/Booking payout screenshot or PDF and the AI reads every stay, or paste your platform's iCal link and reservations sync automatically.
AI insights in the chat
Ask "which unit is dragging my returns?" or "what's my equity?" and get answers grounded in your real numbers — no separate report to run.
Tax-ready: depreciation & mileage
A per-year tax report with depreciation (27.5/39-year straight-line), a mileage log at the IRS rate, and a Schedule-E-style CSV export for your accountant.
Private, no ads
Your books are private to your account, documents are stored behind signed links, there are no ads, and CSV export of your own data is always free.
Live product preview
The tracker is visual, not just a spreadsheet
Net cash flow, cap rate, ROI, annual profit goal, and interactive graphs stay in one clean workspace.
AI built in
Ask your rental portfolio anything
The assistant knows your properties, rent, bookings, cash flow, occupancy and equity — so it answers in your real numbers, remembers your portfolio between visits, and reaches out when a lease is ending or a guest is arriving.
For example, it can:
Tell you which property is dragging your returns and why.
Read an Airbnb payout screenshot and add every booking for you.
Report your equity, cap rate and net cash flow on demand.
CalculatorAI Copilot
Rental Tracker AI
Equity
$291k
Occupancy
57%
Net (12 mo)
+$34k
CalculatorAI vs a spreadsheet vs landlord apps
How the free Rental Income Tracker compares on the things that actually matter.
| CalculatorAI | Spreadsheet | Landlord apps | |
|---|---|---|---|
| Free to start, no credit card | Often paid | ||
| Long-term rent + Airbnb bookings in one | Manual | Rarely both | |
| Cash flow, NOI & cap rate | Manual | ||
| ROI, equity & appreciation | Manual | Partial | |
| Occupancy, ADR & RevPAR | Manual | STR-only tools | |
| Import bookings from a screenshot / PDF (AI) | |||
| iCal calendar sync | Some | ||
| Auto-post monthly rent | Some | ||
| Depreciation & mileage for taxes | Manual | Partial | |
| Document storage per property | Some | ||
| AI insights in chat | |||
| Private, no ads, free CSV export | Varies |
Why landlords pick it
- Long-term AND short-term rentals in one tracker — no juggling two tools
- Real investor metrics: cash flow, cap rate, cash-on-cash, equity and appreciation
- AI does the data entry — import bookings from a screenshot or sync your iCal calendar
- Tax-ready: depreciation, a mileage log and a Schedule-E-style export
- Genuinely free to start — no credit card, no ads, your data stays yours
- One account, one workspace — calculators, other trackers and AI all connected
Rental tracker FAQs
Is it really free?
Yes. You can track up to two properties with unlimited transactions, every metric, the tax report and CSV export on the free tier — no credit card. Signing up gifts you 30 days of full Pro (unlimited properties, AI booking import and iCal sync), and there's no card on file.
Does it work for Airbnb and short-term rentals?
Yes — it's a superset. Each stay carries its channel (Airbnb, Booking.com, VRBO, direct), guest and check-in/out dates, and you get occupancy, ADR, RevPAR, a booking calendar and income-by-channel. Long-term landlords never see the short-term clutter unless they take bookings.
Can I import my bookings automatically?
Two ways. Upload an Airbnb/Booking reservation screenshot or payout PDF and the AI extracts every stay for review, or paste your platform's iCal export link and reservations sync in automatically — re-syncing keeps any amounts you've edited.
Does it help with taxes?
The Taxes tab produces a per-year report — gross income, deductible expenses, sales/occupancy tax, plus depreciation (straight-line over 27.5 years residential / 39 commercial) and a mileage log at the IRS standard rate — and exports a Schedule-E-style CSV. These are estimates to plan with, not tax advice.
Is my data private?
Yes. Your books are private to your account, documents are stored behind short-lived signed links (never public), there are no ads, and export of your own data to CSV is always free on every plan.
How many properties can I track for free?
Two on the free tier, with unlimited transactions and bookings. Pro (free for 30 days on signup) makes properties unlimited and unlocks AI booking import and iCal calendar sync.
Start tracking your rentals — free
Add your first property in a minute — a rich sample portfolio is there to explore first — and let the tracker handle the cash flow, the metrics and the taxes.