Is the rental income tracker free?
Yes. The free plan covers two properties with unlimited transactions and bookings, every metric — cash flow, cap rate, equity, occupancy, ADR — the tax report and CSV export. Pro adds unlimited properties, booking import from a screenshot or PDF, calendar sync and shared books. New accounts get 30 days of Pro free, no card.
Does it work for Airbnb and other short-term rentals?
Yes. Each stay is logged with its channel (Airbnb, Booking.com, VRBO, direct), guest and check-in/out dates, and the dashboard shows occupancy, ADR, RevPAR and income by channel. On Pro you can sync a platform's iCal link or read a reservation list from a screenshot. Long-term and short-term units can sit in one portfolio.
How are cap rate and net operating income calculated?
Net operating income is a year of income minus a year of operating costs, with the mortgage left out because a loan payment is financing, not a running cost. Cap rate is that NOI as a percentage of the property's current value, or of its purchase price if no value is set. Net cash flow, by contrast, includes the mortgage.
Can rent be recorded automatically every month?
Yes. Turn on monthly auto-rent for a long-term unit and pick the day rent is due (1–28); the rent is logged as income on that day each month and tagged Auto. Treat it as expected rent: if a payment does not arrive, edit or delete the row. The tracker never posts the same month twice.
Can I share the books with a co-owner or a property manager?
Yes, with shared rental books on Pro. You invite people by email and give each a role: administrators manage the properties, editors log rent, expenses, bookings and documents, viewers see everything and change nothing. Your personal properties stay private, and every row shows who entered it.
Does it help with rental taxes?
The Taxes tab gives a yearly report of rental income and deductible expenses by category, plus depreciation and a mileage log. Those two follow US rules — straight-line depreciation over 27.5 or 39 years and the IRS mileage rate — and the categories mirror Schedule E. If you file elsewhere, hand the category totals to your accountant. It is an estimate, not tax advice.
Can I keep leases and receipts with each property?
Yes. Every property has its own documents: the lease, insurance, purchase papers, receipts and tax forms, as PDF, images or Word files up to 15 MB each, tagged so they stay organised. Files are private and open only through short-lived links for you and, in shared books, the people you share with.
Can I export my rental data?
Yes, at any time and free on every plan. Properties, transactions and the yearly tax report each export to CSV, so your accountant or tax software gets clean numbers. In shared books the export is free for every member, including viewers, and carries an "added by" column.