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Credit a guest or a corporate account — cancelled nights, folio errors or compensation — referenced to the invoice.
100% freeNo signupNo watermarkInstant PDF download
Hotels issue credit notes constantly: a night charged after a valid cancellation, a minibar or room-service line that was not the guest’s, a no-show fee waived, a rate that should have been the corporate one, compensation for a room that was not ready. Travel managers and booking platforms reconcile against these, so each one has to point at the folio or invoice it corrects.
This template opens with a room-night line and an extras line. Reference the folio or invoice number, credit only what is being corrected, state the reason and download a PDF for the guest or the company.
Note: Credits the guest folio · references the original hotel invoice
When the invoice has already been issued — to a company, a travel agency or a guest who asked for one. The credit note corrects the invoice; the money then goes back or stays on account.
If the night is cancelled, yes — reverse the local tax charged for that night along with the room rate.
Yes — create and download it with no account.
Yes — CalculatorAI's credit note generator is completely free. Create, customise and download as many professional PDF credit notes as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
A credit note (or credit memo) is a document that cancels or reduces an amount on an invoice you already sent — for a return, cancellation, overcharge or post-invoice discount. It references the original invoice and is either applied against the buyer’s account or refunded.
A credit note cancels or reduces an invoice you already sent. The Invoices Tracker keeps your invoices, credit notes and what each client still owes together — so your books always reconcile.
Open the Invoices Tracker