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Claim for goods that arrived damaged — referenced and itemised, in a professional PDF.
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A damaged-in-transit debit note is raised by a BUYER to claim from a supplier for goods that arrived broken or spoiled, against the supplier’s invoice. It documents the affected items and the amount claimed, and asks for a matching credit.
This template opens with itemised lines. Reference the supplier invoice, list the damaged items and claim, note the evidence, and download a PDF debit note.
Note: Buyer-issued claim · references the supplier invoice · evidence held.
As the buyer, raise a debit note referencing the supplier’s invoice for the damaged items and the amount claimed, noting the evidence. The supplier then issues a credit note to settle it.
Yes — photos and a note of the condition on arrival back up the claim. Reference that you hold evidence on the debit note.
Yes — create and download it with no account.
Yes — CalculatorAI's debit note generator is completely free. Create, customise and download as many professional PDF debit notes as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
A debit note increases the amount owed on an invoice already issued — for an undercharge, additional charges or interest. A credit note does the opposite: it reduces or cancels what is owed. Buyers also raise debit notes to notify a supplier of a return or a claim.
A debit note increases what a customer owes on an invoice already sent. The Invoices Tracker keeps your invoices, debit notes and what each client still owes together — so your books always reconcile.
Open the Invoices Tracker