Standard Debit Note Template
Add to an invoice you already sent — referenced, itemised and in a professional PDF.
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Debit Note
How to write a standard debit note
A debit note increases the amount a customer owes against an invoice you already issued. It is the correct, auditable way to add a missed charge, apply extra costs or claim additional amounts — without editing or reissuing the original invoice, which breaks your records.
This template opens with itemised lines. Reference the original invoice, list the extra items and amounts, add any tax, and download a PDF debit note to send.
What to include
- “Debit Note” clearly labelled, with its own number and date
- A reference to the original invoice number and date
- Seller and buyer names and addresses
- The extra items and amounts being charged, with tax
- The new total now due
Note: References the original invoice · increases the amount due.
Frequently asked questions
What should a debit note include?
Its own number and date, a clear “Debit Note” label, a reference to the original invoice, the seller and buyer details, the extra items and amounts being charged with tax, and the new total now due.
Can I just edit the original invoice instead?
No — once an invoice is issued you should not change it. A separate debit note keeps a clean, auditable trail: the invoice stands, and the debit note formally adds to it.
Is this debit note template free?
Yes — create and download the PDF with no account. A free account lets you save clients and link debit notes to invoices in the Invoices Tracker.
Is this debit note generator free?
Yes — CalculatorAI's debit note generator is completely free. Create, customise and download as many professional PDF debit notes as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
What is the difference between a debit note and a credit note?
A debit note increases the amount owed on an invoice already issued — for an undercharge, additional charges or interest. A credit note does the opposite: it reduces or cancels what is owed. Buyers also raise debit notes to notify a supplier of a return or a claim.
Keep debit notes and invoices in one place
A debit note increases what a customer owes on an invoice already sent. The Invoices Tracker keeps your invoices, debit notes and what each client still owes together — so your books always reconcile.
Open the Invoices Tracker