Freight & Shipping Debit Note Template
Charge additional freight after the invoice — the cost, referenced, in a professional PDF.
100% freeNo signupNo watermarkInstant PDF download
Debit Note
How to write a freight & shipping debit note
A freight debit note charges additional shipping or freight not on the original invoice — a surcharge, an express upgrade, or a cost the buyer agreed to bear. It adds just the freight against the original invoice.
This template opens with itemised lines. Reference the invoice, charge the freight amount, note what it covers, and download a PDF debit note.
What to include
- “Debit Note” label with its own number and date
- A reference to the original invoice
- The freight / shipping charge, with tax
- A note of the reason (surcharge, express, extra leg)
- The new total now due
Note: Charges extra freight · references the original invoice.
Frequently asked questions
How do I charge extra shipping after invoicing?
Issue a debit note referencing the invoice for the additional freight, with tax. It adds the shipping cost the buyer agreed to bear without editing the original invoice.
When is a freight debit note used?
For a fuel surcharge, an express upgrade, an extra delivery leg, or freight billed separately under the trade terms (e.g. the buyer pays carriage).
Is the freight debit note template free?
Yes — create and download it with no account.
Is this debit note generator free?
Yes — CalculatorAI's debit note generator is completely free. Create, customise and download as many professional PDF debit notes as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
What is the difference between a debit note and a credit note?
A debit note increases the amount owed on an invoice already issued — for an undercharge, additional charges or interest. A credit note does the opposite: it reduces or cancels what is owed. Buyers also raise debit notes to notify a supplier of a return or a claim.
Keep debit notes and invoices in one place
A debit note increases what a customer owes on an invoice already sent. The Invoices Tracker keeps your invoices, debit notes and what each client still owes together — so your books always reconcile.
Open the Invoices Tracker