Standard Purchase Order Template
Raise a clear, one-off purchase order — supplier, line items, quantities and prices — in a professional PDF.
100% freeNo signupNo watermarkInstant PDF download
Purchase Order
How to write a standard purchase order
A standard purchase order is the buyer’s formal commitment to buy specific goods or services at agreed quantities and prices. Once the supplier accepts it, it becomes a binding contract — which is why the PO number, line items and delivery terms all need to be exact.
This template opens with itemised lines. Fill in the supplier, the items with quantities and unit prices, set a delivery date and terms, and download a PDF purchase order to send.
What to include
- PO number and order date
- Buyer and supplier names and addresses
- Line items with quantity and unit price
- Subtotal, tax and order total
- Delivery date, address and payment terms
Order terms: Net 30 · deliver within 14 days
Frequently asked questions
What should a purchase order include?
A unique PO number, the buyer and supplier details, the line items with quantities and unit prices, the order total, and the delivery date and payment terms. The PO number is what ties the order to the supplier’s later invoice.
Is a purchase order legally binding?
A PO becomes a binding contract once the supplier accepts it. That’s why it should state quantities, prices and terms precisely — both sides are committing to them.
Is this purchase order template free?
Yes — create and download the PDF with no account. A free account lets you save suppliers and reuse the PO.
Is this purchase order generator free?
Yes — CalculatorAI's purchase order generator is completely free. Create, customise and download as many professional PDF purchase orders as you want, with no signup, no watermark and no trial limit. A free account adds saved suppliers, PO history and the Invoices Tracker.
Do I need an account or a credit card to create a purchase order?
No. You can build and download a purchase order without an account and without entering any payment details. Signing up is free and lets you save suppliers, reuse POs and track your orders — but it is never required to create one.
Track every order you raise
Turn purchase orders into a system. The Invoices Tracker keeps your suppliers, orders and what you have committed to spend in one place — so procurement stays under control.
Open the Invoices Tracker