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Quote a print run properly — quantity, stock, finishing and what a reprint would cost.
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Print pricing is dominated by set-up, so the price per unit falls steeply with quantity — which is why a quote should show two or three quantities rather than one. The other essential line is proofing: who signs off, and who pays if an approved proof turns out to be wrong.
This template opens with set-up, print-run and finishing lines. Show the quantity breaks, state the proof terms, and send an estimate that makes the bigger run look like the sensible choice it usually is.
Typical terms: Valid 14 days · price assumes print-ready artwork
Because set-up is a fixed cost and the customer usually does not know how sharply the unit price falls. Showing 500 against 1,000 side by side sells the larger run better than any argument you can make in an email.
That the price assumes print-ready files to your specification, and what you charge to fix files that are not. Artwork correction is the most common source of unbilled work in print.
Yes — download the PDF with no account.
Yes — CalculatorAI's quote generator is completely free. Build, customise and download as many professional PDF quotes as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, quote history and one-click conversion to an invoice when you win the job.
No. You can generate and download a quote without an account and without entering any payment details. Signing up is free and lets you save clients, reuse quotes and turn an accepted quote into an invoice — but it is never required to create one.
When the client accepts, convert this quote into an invoice in one click and track it through to paid — all free in the Invoices Tracker.
Open the Invoices Tracker