Machinery Commercial Invoice Template

Export heavy equipment — spec, HS code, Incoterms and value — in a customs-ready PDF.

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Commercial Invoice

Commercial Invoice No.

Shipper / Exporter

Date

Payment Terms

Due Date

PO Number

Consignee / Importer

Ship To

Carrier / Vessel

AWB / B/L Number

Incoterms

Packages

Gross Weight

Net Weight

Item

Quantity

Rate

Amount

0.00

Notes

Terms

Payment details

Subtotal0.00

Tax

Discount

Shipping

Total0.00

Amount Paid

Balance Due0.00

Commercial Invoice Settings

Theme

Currency

Show Signature

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Describe the work

How to write a machinery commercial invoice

A machinery commercial invoice bills and declares a high-value equipment export, where the spec, HS code and Incoterms all belong on it because the order is large and shipped internationally. It is the definitive invoice customs assess the machine on.

This template opens with the machine line and options. Fill in the buyer, the spec, HS code and price, add Incoterms, installation and origin, and download a customs-ready PDF commercial invoice.

What to include

“Commercial Invoice” label, number and date
Exporter and buyer details
Machine spec, model, HS code and price
Incoterms, origin and any installation
Total declared value, currency and weights

Note: CIF · high-value · spec and HS code stated for customs.

Frequently asked questions

What should a machinery commercial invoice include?

The machine spec and model with its HS code and price, the Incoterms and origin, any installation charge, the weights, and the total declared value. Customs assess the high-value shipment on exactly these.

Should installation be on the same invoice?

Show it as a separate line — some destinations treat services differently from goods for duty, so keeping it distinct helps the assessment.

Is the machinery commercial invoice template free?

Yes — create and download it with no account.

Is this commercial invoice generator free?

Yes — CalculatorAI's commercial invoice generator is completely free. Create, customise and download as many customs-ready PDF commercial invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.

What is the difference between a commercial invoice and a proforma invoice?

A commercial invoice is the final, definitive invoice issued when goods ship — the bill the buyer pays and the document customs uses to assess duty. A proforma invoice is a preliminary, good-faith estimate sent before the sale is final. The commercial invoice carries the real, declared values.

Manage your export invoices in one place

A commercial invoice is the definitive bill and customs document for a shipment. The Invoices Tracker keeps your commercial invoices, clients and what each still owes together — so your books and shipments reconcile.

Open the Invoices Tracker

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How to write a machinery commercial invoice

This template opens with the machine line and options. Fill in the buyer, the spec, HS code and price, add Incoterms, installation and origin, and download a customs-ready PDF commercial invoice.