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Write off an invoice the customer will never pay — referenced, with the tax adjustment, in a clean PDF.
100% freeNo signupNo watermarkInstant PDF download
When a customer goes insolvent or an invoice is plainly uncollectable, the receivable has to come off your books. A bad debt credit note documents the write-off against the original invoice and, where the rules allow it, the reversal of the sales tax or VAT you already paid on it — in the UK through bad debt relief, in Italy through art. 26 once insolvency proceedings start, in India after the conditions of the GST rules are met.
This template opens with one line for the uncollectable amount. Reference the invoice, state the reason and the date it became uncollectable, show the tax being reversed and download the PDF for your records.
Note: Write-off of an uncollectable receivable · references the original invoice
Often yes, but only under each country’s conditions: a minimum time overdue, proof you tried to collect, sometimes the start of insolvency proceedings. Check the rule for your country before reversing the tax; the credit note is the document that records it.
Legally the debt usually survives a write-off. If they pay later, you reverse the write-off and account for the tax again.
Yes — create and download it with no account.
Yes — CalculatorAI's credit note generator is completely free. Create, customise and download as many professional PDF credit notes as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
A credit note (or credit memo) is a document that cancels or reduces an amount on an invoice you already sent — for a return, cancellation, overcharge or post-invoice discount. It references the original invoice and is either applied against the buyer’s account or refunded.
A credit note cancels or reduces an invoice you already sent. The Invoices Tracker keeps your invoices, credit notes and what each client still owes together — so your books always reconcile.
Open the Invoices Tracker