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Invoice for advisory days, hourly work or a monthly retainer — with expenses itemised cleanly alongside your fees.
100% freeNo signupNo watermarkInstant PDF download
Consulting invoices often mix a day or hourly rate with reimbursable expenses — travel, software, subcontractors — and clients (especially their finance teams) expect those separated from your fee. Muddling them together slows down approval.
This template starts with a day-rate line and space for expenses. Add your engagement reference, apply tax if required, and send a PDF that reads as cleanly to an accounts-payable team as it does to your client.
Typical terms: Net 30 · expenses billed at cost
They can, as long as expenses are itemised separately from your day or hourly rate. Finance teams approve faster when reimbursable costs are clearly distinct from professional fees — this template keeps them on their own lines.
Set the quantity to the number of days (or hours) and the rate to your day or hourly figure; the template multiplies and totals it. You can mix day-rate and hourly lines on one invoice when an engagement spans both.
Yes — there are fields for your business details and tax/VAT number, which many clients need on file before they can pay a consulting invoice.
Yes — CalculatorAI's invoice generator is completely free. You can build, customise and download as many professional PDF invoices as you want, with no signup, no watermark and no trial limit. A free account simply adds extras like saved clients, invoice history and the Invoices Tracker.
No. You can generate and download an invoice without an account and without entering any payment details. Signing up is free and unlocks saved client details, reusable invoices and payment tracking — but it is never required to create an invoice.
Turn this template into a system. The Invoices Tracker keeps your clients, payment status and totals in one place — so you always know who has paid and what is overdue.
Open the Invoices Tracker