Subcontractor Purchase Order Template
Engage a subcontractor cleanly — scope, rate and milestones — in a professional PDF purchase order.
100% freeNo signupNo watermarkInstant PDF download
Purchase Order
How to write a subcontractor purchase order
A subcontractor PO engages a trade or specialist on a project, setting the scope, the basis of charge and how payment maps to milestones or stages. On a build it ties each subcontractor’s spend back to the job.
This template opens with work lines. Fill in the subcontractor, the scope and rate, the project reference and milestones, and download a PDF purchase order.
What to include
- PO number, order date and project reference
- Subcontractor and main-contractor details
- Scope of work and basis of charge
- Rate or stage values and total
- Milestones/retention and payment terms
Order terms: Net 30 · staged payments · 5% retention
Frequently asked questions
What should a subcontractor PO include?
The PO number, the project reference, the subcontractor, the scope of work, the rate or stage values, the total, and any milestones, retention and payment terms. The project reference keeps each subcontractor’s cost on the right job.
Should the PO note retention?
On construction, yes — a retention percentage held until completion is common, so state it on the PO so the staged payments and final release are clear.
Is the subcontractor PO template free?
Yes — build and download it with no account.
Is this purchase order generator free?
Yes — CalculatorAI's purchase order generator is completely free. Create, customise and download as many professional PDF purchase orders as you want, with no signup, no watermark and no trial limit. A free account adds saved suppliers, PO history and the Invoices Tracker.
Do I need an account or a credit card to create a purchase order?
No. You can build and download a purchase order without an account and without entering any payment details. Signing up is free and lets you save suppliers, reuse POs and track your orders — but it is never required to create one.
Track every order you raise
Turn purchase orders into a system. The Invoices Tracker keeps your suppliers, orders and what you have committed to spend in one place — so procurement stays under control.
Open the Invoices Tracker