IT Services Quote Template
Estimate IT projects clearly — setup, hardware and support — so clients approve the work.
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Quote
How to quote as a it services
An IT services quote spans one-off setup, hardware (often pass-through), and an ongoing support or managed plan. Separating project work from recurring support — and hardware at cost — gives the client a clear, comparable estimate.
This template opens with setup, hardware and support lines, plus a validity period. Set the scope and send a professional estimate.
What to include
- Project scope and systems covered
- Setup / installation labour
- Hardware & licences (pass-through)
- Ongoing support or managed plan
- Validity period and term
Typical terms: Valid 30 days · hardware at cost · support billed monthly
Frequently asked questions
How do I quote IT setup and ongoing support together?
Quote the one-off setup as project lines and ongoing support as its own recurring line, with hardware as an at-cost pass-through. Keeping them separate stops a project being confused with the monthly plan.
Should hardware be on the quote at cost?
Yes — list hardware and licences as a pass-through estimate so it’s clear those are reimbursed costs, not your labour. Note that final figures match supplier pricing.
Is the IT services quote template free?
Yes — build and download it with no account. A free account adds saved clients and one-click conversion to invoices.
Is this quote generator free?
Yes — CalculatorAI's quote generator is completely free. Build, customise and download as many professional PDF quotes as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, quote history and one-click conversion to an invoice when you win the job.
Do I need an account or a credit card to make a quote?
No. You can generate and download a quote without an account and without entering any payment details. Signing up is free and lets you save clients, reuse quotes and turn an accepted quote into an invoice — but it is never required to create one.
Won the job? Turn this quote into an invoice
When the client accepts, convert this quote into an invoice in one click and track it through to paid — all free in the Invoices Tracker.
Open the Invoices Tracker