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Estimate IT projects clearly — setup, hardware and support — so clients approve the work.
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An IT services quote spans one-off setup, hardware (often pass-through), and an ongoing support or managed plan. Separating project work from recurring support — and hardware at cost — gives the client a clear, comparable estimate.
This template opens with setup, hardware and support lines, plus a validity period. Set the scope and send a professional estimate.
Typical terms: Valid 30 days · hardware at cost · support billed monthly
Quote the one-off setup as project lines and ongoing support as its own recurring line, with hardware as an at-cost pass-through. Keeping them separate stops a project being confused with the monthly plan.
Yes — list hardware and licences as a pass-through estimate so it’s clear those are reimbursed costs, not your labour. Note that final figures match supplier pricing.
Yes — build and download it with no account. A free account adds saved clients and one-click conversion to invoices.
Yes — CalculatorAI's quote generator is completely free. Build, customise and download as many professional PDF quotes as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, quote history and one-click conversion to an invoice when you win the job.
No. You can generate and download a quote without an account and without entering any payment details. Signing up is free and lets you save clients, reuse quotes and turn an accepted quote into an invoice — but it is never required to create one.
When the client accepts, convert this quote into an invoice in one click and track it through to paid — all free in the Invoices Tracker.
Open the Invoices Tracker