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Quote a build by phase — discovery, delivery and support — with the assumptions written down.
100% freeNo signupNo watermarkInstant PDF download
Software quotes go wrong in one specific way: the price is agreed and the scope is not. The fix is to quote by phase, state what is excluded, and say plainly which assumptions the estimate rests on — third-party services, access to an existing system, who supplies content.
This template opens with discovery, build and support lines and a validity period. Set your phases and day rate, list the assumptions, and send an estimate the client can approve without a second conversation.
Typical terms: Valid 30 days · 40% on start, balance on delivery
Fixed price where the scope is genuinely settled, day rate where it is not. Quoting a fixed price on a vague brief transfers all the risk to you, and the usual result is a project that runs long and a relationship that sours over the change requests.
Because every estimate contains them whether or not they are written down — that the API is documented, that content arrives on time, that one round of revisions is enough. Written down, an assumption that turns out false is a scope change; unwritten, it is your problem.
Yes — build and download the PDF with no account. A free account saves clients and turns an accepted quote into an invoice in one click.
Yes — CalculatorAI's quote generator is completely free. Build, customise and download as many professional PDF quotes as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, quote history and one-click conversion to an invoice when you win the job.
No. You can generate and download a quote without an account and without entering any payment details. Signing up is free and lets you save clients, reuse quotes and turn an accepted quote into an invoice — but it is never required to create one.
When the client accepts, convert this quote into an invoice in one click and track it through to paid — all free in the Invoices Tracker.
Open the Invoices Tracker