Software Development Quote Template
Quote a build by phase — discovery, delivery and support — with the assumptions written down.
100% freeNo signupNo watermarkInstant PDF download
Quote
How to quote as a software development
Software quotes go wrong in one specific way: the price is agreed and the scope is not. The fix is to quote by phase, state what is excluded, and say plainly which assumptions the estimate rests on — third-party services, access to an existing system, who supplies content.
This template opens with discovery, build and support lines and a validity period. Set your phases and day rate, list the assumptions, and send an estimate the client can approve without a second conversation.
What to include
- Scope by phase, with what each delivers
- Day rate or fixed price per phase
- Explicit exclusions and assumptions
- Third-party costs (hosting, licences, APIs)
- Validity period, payment schedule and support terms
Typical terms: Valid 30 days · 40% on start, balance on delivery
Frequently asked questions
Fixed price or day rate?
Fixed price where the scope is genuinely settled, day rate where it is not. Quoting a fixed price on a vague brief transfers all the risk to you, and the usual result is a project that runs long and a relationship that sours over the change requests.
Why list assumptions on a quote?
Because every estimate contains them whether or not they are written down — that the API is documented, that content arrives on time, that one round of revisions is enough. Written down, an assumption that turns out false is a scope change; unwritten, it is your problem.
Is the software development quote template free?
Yes — build and download the PDF with no account. A free account saves clients and turns an accepted quote into an invoice in one click.
Is this quote generator free?
Yes — CalculatorAI's quote generator is completely free. Build, customise and download as many professional PDF quotes as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, quote history and one-click conversion to an invoice when you win the job.
Do I need an account or a credit card to make a quote?
No. You can generate and download a quote without an account and without entering any payment details. Signing up is free and lets you save clients, reuse quotes and turn an accepted quote into an invoice — but it is never required to create one.
Won the job? Turn this quote into an invoice
When the client accepts, convert this quote into an invoice in one click and track it through to paid — all free in the Invoices Tracker.
Open the Invoices Tracker