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Hand over hired equipment — items, serial numbers and condition — signed on delivery and on collection.
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When equipment is hired out — tools, scaffolding, containers, event gear — the delivery note is the record of what left the yard and in what condition. It lists each item with its serial or asset number, notes damage already present, and is signed at delivery and again at collection, which is what any damage or missing-item charge depends on.
This template opens with hired items and a delivery charge. Add serial numbers and condition, the hire period, and download the PDF to sign at both ends of the hire.
Note: Condition checked at delivery and collection · signed by both sides.
So the items collected are the items delivered. Without them, a swapped or missing tool is the hirer’s word against the customer’s.
Yes — write down scratches, dents or missing parts at delivery. It protects the customer from paying for damage that was already there, and you from arguments when real damage appears.
Yes — create and download it with no account.
Yes — CalculatorAI's delivery note generator is completely free. Create, customise and download as many professional PDF delivery notes as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
A delivery note (or dispatch note / packing slip) travels with the goods and lists what is in the shipment so the recipient can check and sign for it. It usually shows quantities, not prices, and is not a request for payment. The invoice is the document that asks to be paid.
A delivery note confirms what was shipped and received. When it is time to bill, the Invoices Tracker turns the delivery into an invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker