Graphic Designer Invoice Template

Invoice for design work, revisions and source files — clearly enough that clients pay without questions.

100% freeNo signupNo watermarkInstant PDF download

Invoice

Invoice Number

From

Date

Payment Terms

Due Date

PO Number

Bill To

Ship To

Item

Quantity

Rate

Amount

0.00

Notes

Terms

Payment details

Subtotal0.00

Tax

Discount

Shipping

Total0.00

Amount Paid

Balance Due0.00

Invoice Settings

Theme

Currency

Show Signature

AI FillSign up

Describe the work

How to invoice as a graphic designer

Design invoices live or die on clarity. Clients want to see what each round, deliverable and source-file handover cost, and an itemised invoice prevents the awkward "I thought that was included" conversation after the work ships.

This template starts with the line items designers bill most — concept, revisions, final files — so you can adjust rates, add your studio details, and send a clean PDF the same day you deliver.

What to include

Project name and the deliverables covered
Concept / first-round design fee
Number of revision rounds included vs billed
Source-file or print-ready handover, if separate
Usage rights and any agreed kill fee

Typical terms: Net 14 · source files released on final payment

Frequently asked questions

Should source files be a separate line item?

Many designers bill source files (editable AI/PSD/Figma) separately and release them on final payment. Listing them on the invoice sets the expectation and protects the value of your work.

How do I bill for extra revision rounds?

Quote a number of included rounds up front, then add any additional rounds as their own line item at a set per-round rate. This template lets you itemise them so the client sees exactly what scope creep cost.

Is the graphic design invoice template free to use?

Yes — build and download the PDF with no account. Sign up free to save clients, reuse past invoices and track who has paid.

Is this invoice generator free?

Yes — CalculatorAI's invoice generator is completely free. You can build, customise and download as many professional PDF invoices as you want, with no signup, no watermark and no trial limit. A free account simply adds extras like saved clients, invoice history and the Invoices Tracker.

Do I need an account or a credit card to make an invoice?

No. You can generate and download an invoice without an account and without entering any payment details. Signing up is free and unlocks saved client details, reusable invoices and payment tracking — but it is never required to create an invoice.

Track every invoice you send

Turn this template into a system. The Invoices Tracker keeps your clients, payment status and totals in one place — so you always know who has paid and what is overdue.

Open the Invoices Tracker

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How to invoice as a graphic designer

This template starts with the line items designers bill most — concept, revisions, final files — so you can adjust rates, add your studio details, and send a clean PDF the same day you deliver.