Translator Invoice Template
Invoice for translation by the word or page, with certification and rush fees itemised — for clients anywhere.
100% freeNo signupNo watermarkInstant PDF download
Invoice
How to invoice as a translator
Translation is usually billed per word or per page, often with add-ons: certification, proofreading, or a rush fee for tight turnarounds. International clients also expect the right currency and clear payment details. An itemised invoice covers all of it.
This template opens with a per-word line plus space for certification and rush work. Pick the currency, set your rate, and send a clean PDF that travels well across borders.
What to include
- Language pair and document reference
- Word or page count × rate
- Certification or sworn-translation fee
- Rush / expedited surcharge, if any
- Currency and preferred payment method
Typical terms: Net 14 · payable by bank transfer or Wise/PayPal
Frequently asked questions
How do I invoice translation per word?
Enter the word count as the quantity and your per-word rate; the template multiplies and totals it. You can add per-page or fixed-fee lines too when a job mixes formats.
Should certification and rush fees be separate?
Yes — keep certification, proofreading and rush surcharges on their own lines so the client sees exactly what each add-on cost beyond the base translation.
How do I bill international clients?
Pick the client’s currency in the editor and state your preferred payment method. A clean, currency-correct invoice reduces friction when billing across borders.
Is this invoice generator free?
Yes — CalculatorAI's invoice generator is completely free. You can build, customise and download as many professional PDF invoices as you want, with no signup, no watermark and no trial limit. A free account simply adds extras like saved clients, invoice history and the Invoices Tracker.
Do I need an account or a credit card to make an invoice?
No. You can generate and download an invoice without an account and without entering any payment details. Signing up is free and unlocks saved client details, reusable invoices and payment tracking — but it is never required to create an invoice.
Track every invoice you send
Turn this template into a system. The Invoices Tracker keeps your clients, payment status and totals in one place — so you always know who has paid and what is overdue.
Open the Invoices Tracker