We use cookies to keep you signed in. Cookie policy
We use cookies
CalculatorAI uses cookies to keep you signed in and remember your preferences. Optional cookies help us understand how the site is used. Cookie policy
Bill a load the way brokers and shippers expect — rate, miles, fuel surcharge and accessorials, with the load and BOL numbers.
100% freeNo signupNo watermarkInstant PDF download
A trucking invoice is checked against the rate confirmation before anyone pays it. It needs the load number, the bill of lading (BOL) number, the pick-up and delivery points and dates, the agreed line-haul rate and every accessorial charge — fuel surcharge, detention, lumper, layover — each on its own line. A missing reference is the most common reason a carrier waits an extra two weeks.
This template opens with a line-haul line, a fuel surcharge and a detention line. Enter the load and BOL numbers in the notes, attach the signed proof of delivery when you send it, and download the PDF.
Typical terms: Net 30 · POD and BOL attached
At least the load number from the rate confirmation and the BOL number, plus your MC or DOT number. Brokers match invoices to loads by these numbers, and an invoice without them is usually set aside.
Put each on its own line with the hours or the receipt amount, and keep the timestamps or the lumper receipt to send with the invoice. Brokers pay accessorials that are documented and agreed in the rate confirmation.
Yes — add your factoring company’s remittance details in the payment notes so the broker pays them directly. Keep the load and BOL numbers on the invoice; factoring companies check them too.
Yes — CalculatorAI's invoice generator is completely free. You can build, customise and download as many professional PDF invoices as you want, with no signup, no watermark and no trial limit. A free account simply adds extras like saved clients, invoice history and the Invoices Tracker.
No. You can generate and download an invoice without an account and without entering any payment details. Signing up is free and unlocks saved client details, reusable invoices and payment tracking — but it is never required to create an invoice.
Turn this template into a system. The Invoices Tracker keeps your clients, payment status and totals in one place — so you always know who has paid and what is overdue.
Open the Invoices Tracker