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Confirm a group booking, wedding or conference in writing — rooms, venue, catering and deposit — before the event.
100% freeNo signupNo watermarkInstant PDF download
Hotels and event venues send a proforma invoice so the client can pay the deposit or raise a purchase order: room blocks, meeting rooms, banquet packages per person, AV equipment and extras, with the cancellation terms. Companies’ finance teams often cannot pay without one, and the final invoice later follows actual numbers.
This template opens with room nights, a venue package and catering per person. Adjust the counts and dates, add the deposit and cancellation terms and download a PDF for the client.
Terms: 30% deposit to confirm · final invoice on actual numbers after the event
So the client can pay the deposit or get a purchase order approved. It fixes prices and quantities in writing without being the final tax invoice.
The final invoice follows the actual numbers within the attrition terms; put the minimum guaranteed number on the proforma.
Yes — create and download it with no account.
Yes — CalculatorAI's proforma invoice generator is completely free. Create, customise and download as many professional PDF proforma invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
A proforma invoice is a preliminary, good-faith estimate sent before the sale is final — it is not a demand for payment and not a tax invoice. A commercial (final) invoice is issued once the goods or services are delivered, and that is the document the buyer pays and books against.
A proforma confirms the deal before it is final. When the order is on, the Invoices Tracker turns it into a real invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker