Deposit Proforma Invoice Template
Request a down payment cleanly — deposit, what it secures and the balance — in a proforma.
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Proforma Invoice
How to write a deposit proforma invoice
A deposit proforma invoice asks the buyer for a down payment that secures the order, before you issue a final invoice. It states the deposit, what it secures and the balance due later, so the order can be locked in and started.
This template opens with a deposit line and a balance. Fill in the buyer, what the deposit covers and the full total, set the terms, and download a PDF proforma invoice.
What to include
- “Proforma Invoice” label, number and date
- Seller and buyer details
- What the order/deposit covers and the full total
- Deposit due now and the balance due later
- Validity, refund terms and bank details
Terms: Deposit secures the order · balance before delivery · valid 14 days
Frequently asked questions
How do I request a deposit with a proforma invoice?
State the full estimated total, the deposit due now and what it secures, and the balance due later. The buyer pays the deposit against the proforma to lock in the order; the final invoice follows on delivery.
Should the deposit terms say if it is refundable?
Yes — note whether the deposit is refundable and under what conditions. It is the most common source of deposit disputes, so put it in writing.
Is the deposit proforma invoice template free?
Yes — build and download it with no account.
Is this proforma invoice generator free?
Yes — CalculatorAI's proforma invoice generator is completely free. Create, customise and download as many professional PDF proforma invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
What is the difference between a proforma invoice and an invoice?
A proforma invoice is a preliminary, good-faith estimate sent before the sale is final — it is not a demand for payment and not a tax invoice. A commercial (final) invoice is issued once the goods or services are delivered, and that is the document the buyer pays and books against.
Turn your proforma into a paid invoice
A proforma confirms the deal before it is final. When the order is on, the Invoices Tracker turns it into a real invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker