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Request a down payment cleanly — deposit, what it secures and the balance — in a proforma.
100% freeNo signupNo watermarkInstant PDF download
A deposit proforma invoice asks the buyer for a down payment that secures the order, before you issue a final invoice. It states the deposit, what it secures and the balance due later, so the order can be locked in and started.
This template opens with a deposit line and a balance. Fill in the buyer, what the deposit covers and the full total, set the terms, and download a PDF proforma invoice.
Terms: Deposit secures the order · balance before delivery · valid 14 days
State the full estimated total, the deposit due now and what it secures, and the balance due later. The buyer pays the deposit against the proforma to lock in the order; the final invoice follows on delivery.
Yes — note whether the deposit is refundable and under what conditions. It is the most common source of deposit disputes, so put it in writing.
Yes — build and download it with no account.
Yes — CalculatorAI's proforma invoice generator is completely free. Create, customise and download as many professional PDF proforma invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
A proforma invoice is a preliminary, good-faith estimate sent before the sale is final — it is not a demand for payment and not a tax invoice. A commercial (final) invoice is issued once the goods or services are delivered, and that is the document the buyer pays and books against.
A proforma confirms the deal before it is final. When the order is on, the Invoices Tracker turns it into a real invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker