Advance Payment Proforma Invoice Template
Request payment up front cleanly — amount, terms and what it secures — in a professional proforma.
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Proforma Invoice
How to write a advance payment proforma invoice
An advance-payment proforma invoice is how you ask a buyer to pay before you ship or start, without issuing a final tax invoice yet. It states the amount due up front and what it secures, so the buyer can release the funds and the order can begin.
This template opens with itemised lines and an advance amount. Fill in the buyer, the order and how much is due now, set the terms, and download a PDF proforma invoice to send.
What to include
- “Proforma Invoice” label, number and date
- Seller and buyer details
- The order / goods and the full estimated total
- Advance amount due now (deposit or 100%)
- Bank details, validity and payment terms
Terms: 50% advance to start · balance before shipment · valid 14 days
Frequently asked questions
Can I request advance payment with a proforma invoice?
Yes — that is one of its most common uses. The proforma states the amount due up front and what it secures, so the buyer can pay before you ship or start. You issue the final invoice once the work or goods are delivered.
Should it show the deposit and the balance?
Yes — show the full estimated total, the advance due now, and the balance due later (e.g. before shipment). Clear terms here prevent disputes about what is still owed.
Is the advance payment proforma invoice template free?
Yes — build and download it with no account.
Is this proforma invoice generator free?
Yes — CalculatorAI's proforma invoice generator is completely free. Create, customise and download as many professional PDF proforma invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
What is the difference between a proforma invoice and an invoice?
A proforma invoice is a preliminary, good-faith estimate sent before the sale is final — it is not a demand for payment and not a tax invoice. A commercial (final) invoice is issued once the goods or services are delivered, and that is the document the buyer pays and books against.
Turn your proforma into a paid invoice
A proforma confirms the deal before it is final. When the order is on, the Invoices Tracker turns it into a real invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker