Sample Shipment Proforma Invoice Template
Ship samples cleanly — declared value for customs, “no charge” for the buyer — in a proforma.
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Proforma Invoice
How to write a sample shipment proforma invoice
A sample-shipment proforma invoice lets you send product samples across a border where there is no sale but customs still needs a declared value. It marks the goods as samples at a nominal or “no commercial value” figure, so they clear without the buyer being charged.
This template opens with itemised sample lines. Fill in the goods with a nominal declared value, mark them as samples, and download a PDF proforma invoice to travel with the shipment.
What to include
- “Proforma Invoice — samples, no commercial value” label
- Shipper and consignee details
- Each sample with quantity, HS code and nominal value
- Statement that goods are samples, not for resale
- Total declared value, currency and Incoterms
Terms: Samples · no commercial value · for customs only
Frequently asked questions
How do I invoice a free sample shipment?
Use a proforma invoice marked as samples with a nominal or “no commercial value” declared figure. Customs still needs a value to assess the shipment, but the buyer is not charged for the goods.
What value do I put on samples?
A nominal, good-faith value for customs (often a token amount), clearly labelled “samples, not for resale”. Putting zero can stall clearance, so a small declared value is safer.
Is the sample proforma invoice template free?
Yes — build and download it with no account.
Is this proforma invoice generator free?
Yes — CalculatorAI's proforma invoice generator is completely free. Create, customise and download as many professional PDF proforma invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
What is the difference between a proforma invoice and an invoice?
A proforma invoice is a preliminary, good-faith estimate sent before the sale is final — it is not a demand for payment and not a tax invoice. A commercial (final) invoice is issued once the goods or services are delivered, and that is the document the buyer pays and books against.
Turn your proforma into a paid invoice
A proforma confirms the deal before it is final. When the order is on, the Invoices Tracker turns it into a real invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker