Sample Shipment Proforma Invoice Template

Ship samples cleanly — declared value for customs, “no charge” for the buyer — in a proforma.

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Proforma Invoice

Proforma Invoice No.

From

Date

Payment Terms

Due Date

PO Number

Bill To

Ship To

Item

Quantity

Rate

Amount

0.00

Notes

Terms

Payment details

Subtotal0.00

Tax

Discount

Shipping

Total0.00

Amount Paid

Balance Due0.00

Proforma Invoice Settings

Theme

Currency

Show Signature

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Describe the work

How to write a sample shipment proforma invoice

A sample-shipment proforma invoice lets you send product samples across a border where there is no sale but customs still needs a declared value. It marks the goods as samples at a nominal or “no commercial value” figure, so they clear without the buyer being charged.

This template opens with itemised sample lines. Fill in the goods with a nominal declared value, mark them as samples, and download a PDF proforma invoice to travel with the shipment.

What to include

“Proforma Invoice — samples, no commercial value” label
Shipper and consignee details
Each sample with quantity, HS code and nominal value
Statement that goods are samples, not for resale
Total declared value, currency and Incoterms

Terms: Samples · no commercial value · for customs only

Frequently asked questions

How do I invoice a free sample shipment?

Use a proforma invoice marked as samples with a nominal or “no commercial value” declared figure. Customs still needs a value to assess the shipment, but the buyer is not charged for the goods.

What value do I put on samples?

A nominal, good-faith value for customs (often a token amount), clearly labelled “samples, not for resale”. Putting zero can stall clearance, so a small declared value is safer.

Is the sample proforma invoice template free?

Yes — build and download it with no account.

Is this proforma invoice generator free?

Yes — CalculatorAI's proforma invoice generator is completely free. Create, customise and download as many professional PDF proforma invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.

What is the difference between a proforma invoice and an invoice?

A proforma invoice is a preliminary, good-faith estimate sent before the sale is final — it is not a demand for payment and not a tax invoice. A commercial (final) invoice is issued once the goods or services are delivered, and that is the document the buyer pays and books against.

Turn your proforma into a paid invoice

A proforma confirms the deal before it is final. When the order is on, the Invoices Tracker turns it into a real invoice and keeps your clients, payments and what is still owed in one place.

Open the Invoices Tracker

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How to write a sample shipment proforma invoice

This template opens with itemised sample lines. Fill in the goods with a nominal declared value, mark them as samples, and download a PDF proforma invoice to travel with the shipment.