Freelance Proforma Invoice Template
Confirm a project price before you start — scope, fee and terms — in a clean PDF proforma.
100% freeNo signupNo watermarkInstant PDF download
Proforma Invoice
How to write a freelance proforma invoice
As a freelancer, a proforma invoice confirms the price and terms before you begin, and is often what a client needs to release a deposit or get the spend approved internally. It is not your final invoice — that comes when the work is delivered — but it locks in what was agreed.
This template opens with project lines. Fill in the client, the scope and fee, set a deposit and validity, and download a PDF proforma invoice to send before you start.
What to include
- “Proforma Invoice” label, number and date
- Your name/business and the client
- Scope of work and fee (fixed or by rate)
- Deposit due to start and the balance
- Validity, payment terms and bank details
Terms: 50% to start · balance on delivery · valid 14 days
Frequently asked questions
Why send a proforma invoice as a freelancer?
It confirms the price and terms before you start and lets the client release a deposit or get the spend approved. It protects you from doing work before the budget is signed off, without issuing a final tax invoice yet.
When do I send the real invoice?
Once the work is delivered. The proforma sets up the deal and the deposit; the final invoice is the one the client pays and books against, and you can convert the proforma to it.
Is the freelance proforma invoice template free?
Yes — create and download it with no account. A free account lets you save clients and convert it to a real invoice.
Is this proforma invoice generator free?
Yes — CalculatorAI's proforma invoice generator is completely free. Create, customise and download as many professional PDF proforma invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
What is the difference between a proforma invoice and an invoice?
A proforma invoice is a preliminary, good-faith estimate sent before the sale is final — it is not a demand for payment and not a tax invoice. A commercial (final) invoice is issued once the goods or services are delivered, and that is the document the buyer pays and books against.
Turn your proforma into a paid invoice
A proforma confirms the deal before it is final. When the order is on, the Invoices Tracker turns it into a real invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker