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Confirm a project price before you start — scope, fee and terms — in a clean PDF proforma.
100% freeNo signupNo watermarkInstant PDF download
As a freelancer, a proforma invoice confirms the price and terms before you begin, and is often what a client needs to release a deposit or get the spend approved internally. It is not your final invoice — that comes when the work is delivered — but it locks in what was agreed.
This template opens with project lines. Fill in the client, the scope and fee, set a deposit and validity, and download a PDF proforma invoice to send before you start.
Terms: 50% to start · balance on delivery · valid 14 days
It confirms the price and terms before you start and lets the client release a deposit or get the spend approved. It protects you from doing work before the budget is signed off, without issuing a final tax invoice yet.
Once the work is delivered. The proforma sets up the deal and the deposit; the final invoice is the one the client pays and books against, and you can convert the proforma to it.
Yes — create and download it with no account. A free account lets you save clients and convert it to a real invoice.
Yes — CalculatorAI's proforma invoice generator is completely free. Create, customise and download as many professional PDF proforma invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
A proforma invoice is a preliminary, good-faith estimate sent before the sale is final — it is not a demand for payment and not a tax invoice. A commercial (final) invoice is issued once the goods or services are delivered, and that is the document the buyer pays and books against.
A proforma confirms the deal before it is final. When the order is on, the Invoices Tracker turns it into a real invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker