Customs Proforma Invoice Template
Declare a shipment cleanly — goods, value, origin and HS codes — for customs clearance.
100% freeNo signupNo watermarkInstant PDF download
Proforma Invoice
How to write a customs proforma invoice
A customs proforma invoice declares what is in a shipment and what it is worth, so the authorities can assess duty and clear it. It is common for samples, gifts, returns and replacements — anything moving across a border that still needs a declared value even when there is no sale.
This template opens with itemised lines. Fill in the goods with their declared value, HS codes and origin, state the reason for export, and download a PDF proforma invoice to travel with the shipment.
What to include
- “Proforma Invoice — for customs” label, number and date
- Shipper and consignee details
- Each item with declared value, HS code and country of origin
- Reason for export (sale, sample, gift, return)
- Total declared value, currency and Incoterms
Terms: For customs purposes · value declared in good faith
Frequently asked questions
What does customs need on a proforma invoice?
A clear declared value for each item, the HS codes, the country of origin, and the reason for export. Even no-charge shipments (samples, gifts, returns) need a declared value so duty can be assessed.
Can I use a proforma invoice for a non-sale shipment?
Yes — that is one of its main uses. For samples, gifts, returns and replacements there is no commercial invoice, so a proforma with a good-faith declared value is what clears customs.
Is the customs proforma invoice template free?
Yes — create and download it with no account.
Is this proforma invoice generator free?
Yes — CalculatorAI's proforma invoice generator is completely free. Create, customise and download as many professional PDF proforma invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
What is the difference between a proforma invoice and an invoice?
A proforma invoice is a preliminary, good-faith estimate sent before the sale is final — it is not a demand for payment and not a tax invoice. A commercial (final) invoice is issued once the goods or services are delivered, and that is the document the buyer pays and books against.
Turn your proforma into a paid invoice
A proforma confirms the deal before it is final. When the order is on, the Invoices Tracker turns it into a real invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker