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Declare a shipment cleanly — goods, value, origin and HS codes — for customs clearance.
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A customs proforma invoice declares what is in a shipment and what it is worth, so the authorities can assess duty and clear it. It is common for samples, gifts, returns and replacements — anything moving across a border that still needs a declared value even when there is no sale.
This template opens with itemised lines. Fill in the goods with their declared value, HS codes and origin, state the reason for export, and download a PDF proforma invoice to travel with the shipment.
Terms: For customs purposes · value declared in good faith
A clear declared value for each item, the HS codes, the country of origin, and the reason for export. Even no-charge shipments (samples, gifts, returns) need a declared value so duty can be assessed.
Yes — that is one of its main uses. For samples, gifts, returns and replacements there is no commercial invoice, so a proforma with a good-faith declared value is what clears customs.
Yes — create and download it with no account.
Yes — CalculatorAI's proforma invoice generator is completely free. Create, customise and download as many professional PDF proforma invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
A proforma invoice is a preliminary, good-faith estimate sent before the sale is final — it is not a demand for payment and not a tax invoice. A commercial (final) invoice is issued once the goods or services are delivered, and that is the document the buyer pays and books against.
A proforma confirms the deal before it is final. When the order is on, the Invoices Tracker turns it into a real invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker