We use cookies to keep you signed in. Cookie policy
We use cookies
CalculatorAI uses cookies to keep you signed in and remember your preferences. Optional cookies help us understand how the site is used. Cookie policy
Send an export-ready proforma — Incoterms, origin and declared value — in a professional PDF.
100% freeNo signupNo watermarkInstant PDF download
An export proforma invoice is the document an overseas buyer uses to open a letter of credit, arrange payment and start the import paperwork before the goods ship. Because it crosses a border, it needs the trade specifics — Incoterms, country of origin, and the declared value — not just a price.
This template opens with itemised export lines. Fill in the buyer, the goods with quantities and prices, add your Incoterms, origin and HS codes, and download a PDF proforma invoice to send.
Terms: CIF · valid 30 days · country of origin stated
On top of the usual fields, it needs the trade specifics: Incoterms, country of origin, HS codes and the declared value. Buyers use it to open a letter of credit and begin customs clearance, so those details have to be accurate.
It lets them arrange financing (often a letter of credit), apply for any import licence, and pre-clear customs — all before the goods leave. It confirms exactly what is coming, at what value and on what terms.
Yes — create and download it with no account.
Yes — CalculatorAI's proforma invoice generator is completely free. Create, customise and download as many professional PDF proforma invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
A proforma invoice is a preliminary, good-faith estimate sent before the sale is final — it is not a demand for payment and not a tax invoice. A commercial (final) invoice is issued once the goods or services are delivered, and that is the document the buyer pays and books against.
A proforma confirms the deal before it is final. When the order is on, the Invoices Tracker turns it into a real invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker