Personal Training Quote Template
Present training packages clearly — sessions, rate per session, expiry and cancellation terms.
100% freeNo signupNo watermarkInstant PDF download
Quote
How to quote as a personal trainer
Personal training sells in blocks, and the two clauses that matter are how long a block lasts and what happens when a client cancels late. Both feel awkward to raise in conversation, which is exactly why they belong in writing before the first session.
This template opens with three package lines. Set your rates, state the expiry and the cancellation window, and send a proposal that starts the relationship on clear terms.
What to include
- Packages offered and the rate per session
- Session length and where training takes place
- How long a block stays valid
- Cancellation and no-show policy
- Assessment, programme design and payment terms
Typical terms: Valid 30 days · blocks expire after 6 months · 24h cancellation
Frequently asked questions
Should session blocks expire?
Yes, and say so up front. Open-ended blocks turn into a client returning after a year expecting sessions at last year’s price, and into income you have already spent sitting on your books as a liability.
How do I handle late cancellations?
State a window — 24 hours is standard — and that sessions cancelled inside it are charged. Written on the quote it reads as a policy; raised after the first missed session it reads as a penalty.
Is the personal training quote template free?
Yes — no account, no watermark, unlimited PDFs.
Is this quote generator free?
Yes — CalculatorAI's quote generator is completely free. Build, customise and download as many professional PDF quotes as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, quote history and one-click conversion to an invoice when you win the job.
Do I need an account or a credit card to make a quote?
No. You can generate and download a quote without an account and without entering any payment details. Signing up is free and lets you save clients, reuse quotes and turn an accepted quote into an invoice — but it is never required to create one.
Won the job? Turn this quote into an invoice
When the client accepts, convert this quote into an invoice in one click and track it through to paid — all free in the Invoices Tracker.
Open the Invoices Tracker