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Estimate an event clearly — your fee separated from vendor costs — so clients approve with confidence.
100% freeNo signupNo watermarkInstant PDF download
An event quote must separate your planning fee from pass-through vendor costs that flow through you — venue, catering, rentals. Clients (and their budgets) need to see what’s your service and what’s third-party spend.
This template opens with planning, day-of and pass-through lines, plus a deposit and validity period. Set the scope and send a professional estimate.
Typical terms: Valid 30 days · 30% deposit to book the date
List your planning and day-of fees on their own lines and vendor spend as a separate at-cost estimate. The split shows the client what they pay for your expertise versus third-party costs.
Note a booking deposit and validity period — the date is held when the client accepts and pays. This template has a spot for both.
Yes — build and download it with no account. A free account adds saved clients and one-click conversion to an invoice.
Yes — CalculatorAI's quote generator is completely free. Build, customise and download as many professional PDF quotes as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, quote history and one-click conversion to an invoice when you win the job.
No. You can generate and download a quote without an account and without entering any payment details. Signing up is free and lets you save clients, reuse quotes and turn an accepted quote into an invoice — but it is never required to create one.
When the client accepts, convert this quote into an invoice in one click and track it through to paid — all free in the Invoices Tracker.
Open the Invoices Tracker