Export Commercial Invoice Template
Ship goods abroad and clear export customs — Incoterms, HS codes and declared value — in a PDF.
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Commercial Invoice
How to write a export commercial invoice
An export commercial invoice is the document that accompanies goods leaving the country: the exporter’s bill to the overseas buyer and the record customs use at both ends. It states the trade terms so the shipment clears and the buyer pays.
This template opens with itemised export lines. Fill in the buyer, the goods with prices, HS codes and origin, your Incoterms and the total value, and download a customs-ready PDF commercial invoice.
What to include
- “Commercial Invoice” label, number and date
- Exporter and overseas buyer (consignee) details
- Goods with quantity, price, HS code and origin
- Incoterms (e.g. FOB, CIF) and the total value
- Reason for export, currency and payment terms
Note: FOB · declared value stated · country of origin shown.
Frequently asked questions
What does an export commercial invoice need?
On top of the usual invoice fields it needs the trade specifics: Incoterms, country of origin, HS codes and the declared value. Customs at both ends use it to clear the goods and assess any duty.
Who issues the commercial invoice?
The exporter (seller) issues it when the goods ship. It is their bill to the buyer and travels with the shipment for customs.
Is the export commercial invoice template free?
Yes — create and download it with no account.
Is this commercial invoice generator free?
Yes — CalculatorAI's commercial invoice generator is completely free. Create, customise and download as many customs-ready PDF commercial invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
What is the difference between a commercial invoice and a proforma invoice?
A commercial invoice is the final, definitive invoice issued when goods ship — the bill the buyer pays and the document customs uses to assess duty. A proforma invoice is a preliminary, good-faith estimate sent before the sale is final. The commercial invoice carries the real, declared values.
Manage your export invoices in one place
A commercial invoice is the definitive bill and customs document for a shipment. The Invoices Tracker keeps your commercial invoices, clients and what each still owes together — so your books and shipments reconcile.
Open the Invoices Tracker