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Ship with both documents customs and the carrier ask for — values on the invoice, packages and weights on the packing list.
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Customs reads the commercial invoice for value, origin and HS codes; the carrier, the warehouse and the inspector read the packing list for what is in each package — carton numbers, contents, net and gross weight, dimensions. Most exporters send both, and they must match line for line.
This template opens with goods lines you can number by carton. Add the HS codes and origin, the package count, net and gross weights and dimensions in the notes, and download a PDF for the shipment.
Note: Packing list: 14 cartons · gross weight and dimensions as stated
The invoice is about value: prices, currency, terms and origin for duty. The packing list is about the physical shipment: packages, contents, weights and sizes. They describe the same goods and must agree.
For most sea and air freight, yes. Couriers often accept the invoice alone for small parcels; check with the carrier.
Yes — create and download it with no account.
Yes — CalculatorAI's commercial invoice generator is completely free. Create, customise and download as many customs-ready PDF commercial invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
A commercial invoice is the final, definitive invoice issued when goods ship — the bill the buyer pays and the document customs uses to assess duty. A proforma invoice is a preliminary, good-faith estimate sent before the sale is final. The commercial invoice carries the real, declared values.
A commercial invoice is the definitive bill and customs document for a shipment. The Invoices Tracker keeps your commercial invoices, clients and what each still owes together — so your books and shipments reconcile.
Open the Invoices Tracker