Import Commercial Invoice Template
Clear imported goods and pay duty — the supplier invoice with value, origin and Incoterms — in a PDF.
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Commercial Invoice
How to write a import commercial invoice
An import commercial invoice is the supplier’s invoice the buyer works from to clear customs, pay duty and settle the goods. It states the declared value, origin and terms that the import authorities assess — so accuracy is essential.
This template opens with itemised lines. Fill in the supplier and your details, the goods with values, HS codes and origin, the Incoterms, and download a customs-ready PDF commercial invoice for clearance.
What to include
- “Commercial Invoice” label, number and date
- Supplier (exporter) and importer (buyer) details
- Goods with quantity, price, HS code and origin
- Incoterms and the basis of the declared value
- Currency, total value and payment terms
Note: For import clearance — duty assessed on the declared value.
Frequently asked questions
What is an import commercial invoice used for?
The importer uses it to clear customs, calculate the duty and taxes due, and settle the supplier. It is the value and terms the import assessment is built on, so it must match the goods exactly.
Does the value have to match the payment?
It should reflect the true transaction value. Customs assess duty on that figure, so large unexplained differences between the invoice and the payment cause problems.
Is the import commercial invoice template free?
Yes — create and download it with no account.
Is this commercial invoice generator free?
Yes — CalculatorAI's commercial invoice generator is completely free. Create, customise and download as many customs-ready PDF commercial invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
What is the difference between a commercial invoice and a proforma invoice?
A commercial invoice is the final, definitive invoice issued when goods ship — the bill the buyer pays and the document customs uses to assess duty. A proforma invoice is a preliminary, good-faith estimate sent before the sale is final. The commercial invoice carries the real, declared values.
Manage your export invoices in one place
A commercial invoice is the definitive bill and customs document for a shipment. The Invoices Tracker keeps your commercial invoices, clients and what each still owes together — so your books and shipments reconcile.
Open the Invoices Tracker