Standard Commercial Invoice Template
Bill an international shipment and clear customs — goods, value, Incoterms and origin — in a PDF.
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Commercial Invoice
How to write a standard commercial invoice
A commercial invoice is the definitive invoice for a cross-border shipment: it is both the bill the buyer pays and the document customs uses to assess duty. Because it crosses a border, it needs the trade specifics — Incoterms, country of origin, HS codes and the declared value — not just a price.
This template opens with itemised export lines. Fill in the exporter and importer, the goods with quantities, prices, HS codes and origin, add your Incoterms, and download a customs-ready PDF commercial invoice.
What to include
- “Commercial Invoice” labelled, with number and date
- Exporter (seller) and importer (buyer/consignee) details
- Goods with quantity, unit price, HS code and origin
- Incoterms, currency and the total declared value
- Reason for export and payment/shipping terms
Note: For customs — states Incoterms, origin and declared value.
Frequently asked questions
What should a commercial invoice include?
It must be labelled “Commercial Invoice” with a number and date, the exporter and importer details, the goods with quantity, unit price, HS code and origin, the Incoterms, currency and total value, and the reason for export. Customs assess duty on exactly these details.
Is a commercial invoice a legal document?
Yes — it is the definitive bill for the goods and the basis customs use to assess duty and taxes. The declared values must be accurate, since under-declaring is a customs offence.
Is this commercial invoice template free?
Yes — create and download the PDF with no account. A free account lets you save clients and manage export invoices in the Invoices Tracker.
Is this commercial invoice generator free?
Yes — CalculatorAI's commercial invoice generator is completely free. Create, customise and download as many customs-ready PDF commercial invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
What is the difference between a commercial invoice and a proforma invoice?
A commercial invoice is the final, definitive invoice issued when goods ship — the bill the buyer pays and the document customs uses to assess duty. A proforma invoice is a preliminary, good-faith estimate sent before the sale is final. The commercial invoice carries the real, declared values.
Manage your export invoices in one place
A commercial invoice is the definitive bill and customs document for a shipment. The Invoices Tracker keeps your commercial invoices, clients and what each still owes together — so your books and shipments reconcile.
Open the Invoices Tracker