Proof of Delivery (POD) Template
Capture the signature, date and time that prove a delivery was completed — in a professional PDF.
100% freeNo signupNo watermarkInstant PDF download
Delivery Note
How to write a proof of delivery delivery note
A proof of delivery (POD) is the signed record that a shipment was received — the items, the date and time, and the recipient’s signature. It is the document you produce when a customer claims they never got the goods, so the signature and timestamp are the point.
This template opens with itemised lines. Add the parties, the items delivered, the date/time, and a clear recipient signature space, then download a PDF proof of delivery.
What to include
- “Proof of Delivery” label, number and date
- Sender and recipient details
- The items delivered with quantities
- The exact delivery date and time
- The recipient’s printed name and signature
Note: Signed, dated and timed — this is your proof the delivery was completed.
Frequently asked questions
What makes a valid proof of delivery?
The items delivered, the exact date and time, and the recipient’s printed name and signature. Those three together are what stand up if a delivery is later disputed.
How is a POD different from a delivery note?
A delivery note lists what is being sent; a POD is the same document once it is signed and timed on receipt — the emphasis is on the completed-delivery proof.
Is the proof of delivery template free?
Yes — create and download it with no account.
Is this delivery note generator free?
Yes — CalculatorAI's delivery note generator is completely free. Create, customise and download as many professional PDF delivery notes as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
What is the difference between a delivery note and an invoice?
A delivery note (or dispatch note / packing slip) travels with the goods and lists what is in the shipment so the recipient can check and sign for it. It usually shows quantities, not prices, and is not a request for payment. The invoice is the document that asks to be paid.
Turn delivered goods into invoices
A delivery note confirms what was shipped and received. When it is time to bill, the Invoices Tracker turns the delivery into an invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker