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Invoice families for childcare — tuition by week or month, fees and subsidies — with the details they need for tax credits.
100% freeNo signupNo watermarkInstant PDF download
Daycare billing repeats every week or month, but the extras change: a registration fee, meals, a late pick-up, a field trip, a subsidy that covers part of the cost. Families also need your tax ID and the amount they paid to claim childcare tax credits or a dependent-care account, so the invoice is their record as well as yours.
This template opens with weekly tuition, a meals line and a late pick-up fee. Fill in the child and the period, subtract any subsidy, add your provider tax ID, and download the PDF to send to the family.
Typical terms: Due before the start of each week
Your name, address and tax ID or EIN, the amount paid for the year and the dates of care. Many centres also issue a year-end statement that totals the invoices.
Show the full tuition, then the subsidy payment as a separate line and the family’s share as the balance. Families can only claim the part they paid themselves.
Yes — change the tuition line’s period and rate. A free account saves each family so recurring invoices take seconds.
Yes — CalculatorAI's invoice generator is completely free. You can build, customise and download as many professional PDF invoices as you want, with no signup, no watermark and no trial limit. A free account simply adds extras like saved clients, invoice history and the Invoices Tracker.
No. You can generate and download an invoice without an account and without entering any payment details. Signing up is free and unlocks saved client details, reusable invoices and payment tracking — but it is never required to create an invoice.
Turn this template into a system. The Invoices Tracker keeps your clients, payment status and totals in one place — so you always know who has paid and what is overdue.
Open the Invoices Tracker