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Invoice for hours, task packages or a monthly retainer — professional enough to bill clients anywhere in the world.
100% freeNo signupNo watermarkInstant PDF download
Virtual assistants bill by tracked hours, by package, or on a monthly retainer — often for clients in another country and currency. A clear, professional invoice builds the trust that turns a trial month into a long-term retainer.
This template opens with the lines a VA bills most. Pick your currency, log your hours or package, apply tax if your country requires it, and email a PDF that looks the part from anywhere.
Typical terms: Net 7 · payable by bank transfer or Wise/PayPal
Pick the client’s currency in the editor, state your preferred payment method (bank transfer, Wise, PayPal), and keep your business and tax details on the invoice. A clean, currency-correct invoice reduces payment friction across borders.
You can mix all three on one invoice: tracked hours as one line, fixed packages as another, and the retainer as its own recurring line. This template totals them together automatically.
Yes — create and download the PDF with no account. A free CalculatorAI account adds saved clients, reusable invoices and payment tracking.
Yes — CalculatorAI's invoice generator is completely free. You can build, customise and download as many professional PDF invoices as you want, with no signup, no watermark and no trial limit. A free account simply adds extras like saved clients, invoice history and the Invoices Tracker.
No. You can generate and download an invoice without an account and without entering any payment details. Signing up is free and unlocks saved client details, reusable invoices and payment tracking — but it is never required to create an invoice.
Turn this template into a system. The Invoices Tracker keeps your clients, payment status and totals in one place — so you always know who has paid and what is overdue.
Open the Invoices Tracker