Art & Antiques Proforma Invoice Template
Declare a work’s value and provenance — for a sale or for shipping — in a clean proforma.
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Proforma Invoice
How to write a art & antiques proforma invoice
An art and antiques proforma invoice declares a work’s value and provenance before a sale or an international shipment, where the description, artist and origin matter as much as the figure. It gives the buyer, shipper and customs the detail to arrange payment, insurance and clearance for a unique, high-value item.
This template opens with a work line. Fill in the buyer, the piece’s description and declared value, add origin and any HS code, and download a PDF proforma invoice.
What to include
- “Proforma Invoice” label, number and date
- Seller and buyer details
- Work description, artist/period and provenance
- Declared value, HS code and country of origin
- Insurance, Incoterms, validity and terms
Terms: Declared for sale/shipping · insured · valid 30 days
Frequently asked questions
What should an art proforma invoice include?
The work’s description, artist or period and provenance, the declared value, the HS code and origin, and the insurance and Incoterms. For a unique, high-value item, provenance and declared value are what matter most.
Why use a proforma for art or antiques?
It declares the value and origin for a sale, for insurance, and for customs on an international move — before money or the piece changes hands. It protects both sides on a one-of-a-kind item.
Is the art proforma invoice template free?
Yes — create and download it with no account.
Is this proforma invoice generator free?
Yes — CalculatorAI's proforma invoice generator is completely free. Create, customise and download as many professional PDF proforma invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
What is the difference between a proforma invoice and an invoice?
A proforma invoice is a preliminary, good-faith estimate sent before the sale is final — it is not a demand for payment and not a tax invoice. A commercial (final) invoice is issued once the goods or services are delivered, and that is the document the buyer pays and books against.
Turn your proforma into a paid invoice
A proforma confirms the deal before it is final. When the order is on, the Invoices Tracker turns it into a real invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker