We use cookies to keep you signed in. Cookie policy
We use cookies
CalculatorAI uses cookies to keep you signed in and remember your preferences. Optional cookies help us understand how the site is used. Cookie policy
Receive or prepare an import proforma — goods, value and terms — to arrange payment and customs.
100% freeNo signupNo watermarkInstant PDF download
An import proforma invoice is what the buyer works from to arrange payment, apply for an import licence and budget the duty before the goods arrive. It states the goods, the declared value and the terms so nothing is a surprise at the border.
This template opens with itemised lines. Fill in the supplier and your details, the goods with values, the Incoterms and origin, and download a PDF proforma invoice for your records and bank.
Terms: FOB · valid 30 days · for import clearance
The importer uses it to arrange payment (often a letter of credit), apply for any import licence, and estimate the duty and taxes due — all before the shipment lands. It is the value and terms the deal is built on.
It should be a genuine, good-faith estimate. The final commercial invoice is what customs actually assess duty on, so big unexplained gaps between the two cause problems — keep the proforma accurate.
Yes — build and download it with no account.
Yes — CalculatorAI's proforma invoice generator is completely free. Create, customise and download as many professional PDF proforma invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
A proforma invoice is a preliminary, good-faith estimate sent before the sale is final — it is not a demand for payment and not a tax invoice. A commercial (final) invoice is issued once the goods or services are delivered, and that is the document the buyer pays and books against.
A proforma confirms the deal before it is final. When the order is on, the Invoices Tracker turns it into a real invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker