E-commerce Proforma Invoice Template
Confirm an online order before fulfilment — items, shipping and total — in a clean proforma.
100% freeNo signupNo watermarkInstant PDF download
Proforma Invoice
How to write a e-commerce proforma invoice
An e-commerce proforma invoice confirms an online order’s items, shipping and total before you fulfil it — useful for B2B orders, bank transfers, or buyers who need an invoice to pay. It sets out exactly what is owed so the buyer can pay before the parcel goes out.
This template opens with itemised order lines. Fill in the customer, the products, shipping and tax, and download a PDF proforma invoice to send.
What to include
- “Proforma Invoice” label, order number and date
- Store and customer details
- Each product with quantity and price
- Shipping, subtotal, tax and total
- Payment method/terms and validity
Terms: Pay before dispatch · valid 7 days
Frequently asked questions
When does an online store need a proforma invoice?
For B2B orders, bank-transfer customers, or any buyer who needs an invoice to release payment before you ship. It confirms the items, shipping and total so they can pay, then you fulfil and send the final receipt/invoice.
Should shipping and tax be shown?
Yes — show shipping, subtotal and tax as separate lines so the total the customer pays is clear and matches what you fulfil.
Is the e-commerce proforma invoice template free?
Yes — build and download it with no account.
Is this proforma invoice generator free?
Yes — CalculatorAI's proforma invoice generator is completely free. Create, customise and download as many professional PDF proforma invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
What is the difference between a proforma invoice and an invoice?
A proforma invoice is a preliminary, good-faith estimate sent before the sale is final — it is not a demand for payment and not a tax invoice. A commercial (final) invoice is issued once the goods or services are delivered, and that is the document the buyer pays and books against.
Turn your proforma into a paid invoice
A proforma confirms the deal before it is final. When the order is on, the Invoices Tracker turns it into a real invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker