Textile & Apparel Proforma Invoice Template
Quote garments or fabric — composition, quantity and Incoterms — in a professional proforma.
100% freeNo signupNo watermarkInstant PDF download
Proforma Invoice
How to write a textile & apparel proforma invoice
A textile and apparel proforma invoice quotes garments or fabric before an export order, where composition, quantity and the size/colour breakdown define the goods. It gives the buyer the value and terms to arrange a letter of credit and start import paperwork.
This template opens with itemised textile lines. Fill in the buyer, each item with composition and quantity, add HS codes and Incoterms, and download a PDF proforma invoice.
What to include
- “Proforma Invoice” label, number and date
- Seller and buyer details
- Each item with composition, quantity and unit price
- HS code, country of origin and Incoterms
- Estimated total, lead time, validity and terms
Terms: FOB · 30% deposit · balance against B/L · valid 21 days
Frequently asked questions
What should a textile proforma invoice include?
Each item with its composition and quantity, the unit price, HS code and origin, the Incoterms, and the lead time, total and terms. Composition and the size breakdown matter for both pricing and customs.
Why do textile buyers need a proforma?
To open a letter of credit, apply for any import quota or licence, and confirm the order before a large production run ships. It locks in price, terms and lead time.
Is the textile proforma invoice template free?
Yes — create and download it with no account.
Is this proforma invoice generator free?
Yes — CalculatorAI's proforma invoice generator is completely free. Create, customise and download as many professional PDF proforma invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
What is the difference between a proforma invoice and an invoice?
A proforma invoice is a preliminary, good-faith estimate sent before the sale is final — it is not a demand for payment and not a tax invoice. A commercial (final) invoice is issued once the goods or services are delivered, and that is the document the buyer pays and books against.
Turn your proforma into a paid invoice
A proforma confirms the deal before it is final. When the order is on, the Invoices Tracker turns it into a real invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker