Agency Timesheet Template
Record a placed worker’s hours at a client — signed off — for the agency to bill, in a PDF.
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Timesheet
How to fill in a agency timesheet
An agency timesheet records the hours a placed worker did at a client site, signed off by the client, so the agency can bill the client and pay the worker. It is the document the whole temp-staffing model runs on.
This template opens with rows per day. Fill in the worker, client and hours, get the client to approve, and download a PDF timesheet.
What to include
- The worker, the agency and the client
- The week and hours per day
- Breaks, overtime and the total
- The pay rate and/or charge rate
- The client’s authorised signature
Note: Client signs off the hours · agency bills the client, pays the worker.
Frequently asked questions
What should an agency timesheet include?
The worker, agency and client, the hours by day with breaks and overtime, the total, and — crucially — the client’s authorised signature. That sign-off is what lets the agency bill and pay.
Why does the client sign it?
The client’s signature confirms the placed worker actually did those hours, which protects the agency when it bills the client and pays the worker.
Is the agency timesheet template free?
Yes — create and download it with no account.
Is this timesheet generator free?
Yes — CalculatorAI's timesheet generator is completely free. Create, customise and download as many professional PDF timesheets as you want, with no signup, no watermark and no trial limit. A free account adds saved history and the Invoices Tracker to bill the hours.
What is a timesheet used for?
A timesheet records the hours a person worked over a period — by day, task or project — so they can be paid, billed to a client, or tracked against a project. It usually shows the dates, hours (and breaks), an optional hourly rate and total, and space for approval.
Turn tracked hours into invoices
A timesheet records the hours worked. When it is time to get paid, the Invoices Tracker turns those hours into an invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker