Hourly Timesheet Template
Record clock-in and clock-out — with breaks and total hours — in a clean, printable PDF.
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Timesheet
How to fill in a hourly timesheet
An hourly timesheet records the exact times a worker clocked in and out, with breaks deducted, so pay follows the real hours. It suits hourly-paid roles where start and end times vary day to day.
This template opens with rows per day. Fill in the in and out times and breaks, add an hourly rate, and download a PDF timesheet.
What to include
- The person’s name and the period
- Clock-in and clock-out times per day
- Breaks / lunch deducted
- Total hours (and the hourly rate)
- A space to approve
Note: Based on clock-in / clock-out times · breaks deducted.
Frequently asked questions
What should an hourly timesheet include?
The clock-in and clock-out times per day, the breaks deducted, the total hours, the hourly rate, and a space to approve. Pay follows the exact hours recorded.
Should breaks be deducted?
Unpaid breaks (like lunch) are deducted from the total; paid breaks are not. Record both clearly so the paid total is correct.
Is the hourly timesheet template free?
Yes — create and download it with no account.
Is this timesheet generator free?
Yes — CalculatorAI's timesheet generator is completely free. Create, customise and download as many professional PDF timesheets as you want, with no signup, no watermark and no trial limit. A free account adds saved history and the Invoices Tracker to bill the hours.
What is a timesheet used for?
A timesheet records the hours a person worked over a period — by day, task or project — so they can be paid, billed to a client, or tracked against a project. It usually shows the dates, hours (and breaks), an optional hourly rate and total, and space for approval.
Turn tracked hours into invoices
A timesheet records the hours worked. When it is time to get paid, the Invoices Tracker turns those hours into an invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker