Landscaping Invoice Template

Invoice for design, installs, materials and recurring maintenance — itemised for one-off projects and regular contracts alike.

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Invoice

Invoice Number

From

Date

Payment Terms

Due Date

PO Number

Bill To

Ship To

Item

Quantity

Rate

Amount

0.00

Notes

Terms

Payment details

Subtotal0.00

Tax

Discount

Shipping

Total0.00

Amount Paid

Balance Due0.00

Invoice Settings

Theme

Currency

Show Signature

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Describe the work

How to invoice as a landscaper

Landscaping spans big one-off installs (design, labour, plants and materials) and recurring maintenance visits. An invoice that separates project work from the ongoing service keeps both clear and keeps maintenance clients on a regular billing rhythm.

This template opens with labour, materials and a maintenance line. Adjust per job, apply tax where it applies, and send a clean PDF the client can approve quickly.

What to include

Property address and job description
Design or consultation fee, if any
Labour — hours or a fixed project fee
Materials and plants, itemised
Recurring maintenance, if on a schedule

Typical terms: Net 14 · maintenance billed monthly

Frequently asked questions

How do I invoice a landscaping install vs maintenance?

Bill the install (labour + materials) as project lines and the ongoing maintenance as its own recurring line. Keeping them separate stops a one-off project being confused with the monthly service.

Should materials and plants be itemised?

Yes — list materials and plants separately from labour. Clients want to see the split, and tax often applies differently to supplies than to labour.

Is the landscaping invoice template free?

Yes — create and download it with no account. A free account adds saved clients and recurring-invoice reuse for maintenance contracts.

Is this invoice generator free?

Yes — CalculatorAI's invoice generator is completely free. You can build, customise and download as many professional PDF invoices as you want, with no signup, no watermark and no trial limit. A free account simply adds extras like saved clients, invoice history and the Invoices Tracker.

Do I need an account or a credit card to make an invoice?

No. You can generate and download an invoice without an account and without entering any payment details. Signing up is free and unlocks saved client details, reusable invoices and payment tracking — but it is never required to create an invoice.

Track every invoice you send

Turn this template into a system. The Invoices Tracker keeps your clients, payment status and totals in one place — so you always know who has paid and what is overdue.

Open the Invoices Tracker

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How to invoice as a landscaper

This template opens with labour, materials and a maintenance line. Adjust per job, apply tax where it applies, and send a clean PDF the client can approve quickly.