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Quote heavy equipment — spec, Incoterms and staged payment — in a professional proforma.
100% freeNo signupNo watermarkInstant PDF download
A machinery proforma invoice quotes a high-value piece of equipment before the sale, often for an overseas buyer arranging finance or a letter of credit. The spec, Incoterms and staged payment terms all belong on it because the order is large and shipped internationally.
This template opens with the machine line and options. Fill in the buyer, the spec and price, add Incoterms and staged terms, and download a PDF proforma invoice.
Terms: CIF · 30% deposit · 70% before shipment · valid 30 days
The machine spec and options with prices, the Incoterms, HS code and origin, the staged payment terms, and the estimated total and validity. Buyers use it to arrange finance or a letter of credit, so the spec and terms must be exact.
High-value equipment is usually paid in stages — a deposit to confirm, the balance before shipment — so neither side is over-exposed. State the split clearly on the proforma.
Yes — create and download it with no account.
Yes — CalculatorAI's proforma invoice generator is completely free. Create, customise and download as many professional PDF proforma invoices as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, history and the Invoices Tracker.
A proforma invoice is a preliminary, good-faith estimate sent before the sale is final — it is not a demand for payment and not a tax invoice. A commercial (final) invoice is issued once the goods or services are delivered, and that is the document the buyer pays and books against.
A proforma confirms the deal before it is final. When the order is on, the Invoices Tracker turns it into a real invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker