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Estimate events clearly — per head, staffing and rentals — so clients book your catering.
100% freeNo signupNo watermarkInstant PDF download
A catering quote books the event when it’s built around a per-head food cost, with staffing, rentals and delivery as separate lines. Clients want to see how the budget scales with the guest count before they commit.
This template opens with a per-guest line plus staffing and rentals, a deposit and a validity period. Set the headcount and send a professional estimate.
Typical terms: Valid 30 days · 40% deposit · final headcount 7 days prior
Set the guest count as the quantity and your per-head price as the rate; keep staffing, rentals and delivery as separate lines. The client sees exactly how the cost scales with numbers.
Quote the current estimate and note a final-headcount deadline in the terms (e.g. 7 days prior). The quote adjusts as numbers firm up, with the deposit securing the date.
Yes — create and download it with no account. A free account adds saved clients and one-click conversion to an invoice.
Yes — CalculatorAI's quote generator is completely free. Build, customise and download as many professional PDF quotes as you want, with no signup, no watermark and no trial limit. A free account adds saved clients, quote history and one-click conversion to an invoice when you win the job.
No. You can generate and download a quote without an account and without entering any payment details. Signing up is free and lets you save clients, reuse quotes and turn an accepted quote into an invoice — but it is never required to create one.
When the client accepts, convert this quote into an invoice in one click and track it through to paid — all free in the Invoices Tracker.
Open the Invoices Tracker