Employee Timesheet Template
Record an employee’s hours for payroll — with breaks, overtime and sign-off — in a PDF.
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Timesheet
How to fill in a employee timesheet
An employee timesheet records the hours an employee worked for payroll, with breaks and overtime split out and a space for the supervisor to approve. It is the record that supports the pay run and keeps hours auditable.
This template opens with rows per day. Fill in the hours, breaks and any overtime, add the employee and supervisor names, and download a PDF timesheet for approval.
What to include
- The employee name and ID and the pay period
- Daily hours with breaks deducted
- Regular vs overtime hours split
- Any leave / absence noted
- Employee and supervisor approval
Note: Employee and supervisor sign to approve the hours for payroll.
Frequently asked questions
What should an employee timesheet include?
The employee name/ID and pay period, daily hours with breaks, the regular-vs-overtime split, any leave, and approval from the employee and supervisor. That is what a clean payroll record needs.
Why split regular and overtime hours?
Overtime is usually paid at a higher rate, so separating it on the timesheet makes the pay run correct and the record clear.
Is the employee timesheet template free?
Yes — create and download it with no account.
Is this timesheet generator free?
Yes — CalculatorAI's timesheet generator is completely free. Create, customise and download as many professional PDF timesheets as you want, with no signup, no watermark and no trial limit. A free account adds saved history and the Invoices Tracker to bill the hours.
What is a timesheet used for?
A timesheet records the hours a person worked over a period — by day, task or project — so they can be paid, billed to a client, or tracked against a project. It usually shows the dates, hours (and breaks), an optional hourly rate and total, and space for approval.
Turn tracked hours into invoices
A timesheet records the hours worked. When it is time to get paid, the Invoices Tracker turns those hours into an invoice and keeps your clients, payments and what is still owed in one place.
Open the Invoices Tracker